Engineering Manager CAMO (Malta)

Our client is open to hiring candidates with an EU passport.

Our client is a leader in Business Aviation. Headquartered in Switzerland with a global presence. Their team is growing, and they are now seeking an Engineering Manager CAMO to support their Technical Department.

Responsibilities:

• Provide administrative control and support to the rest of the company in  Malta Part-CAMO Team
• Enter and update SB/AD MOD status
• Monitor the contracted Maintenance Organisation control and distribution of the Technical Library
• Assist with the review of technical data, including Service Bulletins and Airworthiness Directives to meet the requirements of EASA Part M.A.303
• Administrate and control all aircraft maintenance program technical exemptions and minimum equipment list repair interval extensions
• Production and control of engineering forms and documentation
• From time to time, any other duties as requested by the (Deputy) Post holder for Continuing Airworthiness
• Provide technical assistance and advice to the contracted Part-145 organisation
• Investigate difficulties encountered during maintenance activities
• Evaluates Vendor & Manufacturers Service Bulletins and Airworthiness Directives for inclusion in the  Malta fleet
• Monitors the standard of external workshop report data and brings a non-conformance to the attention of the repair agency
• Providing technical details to assist in all aspects of modifications and major repairs carried out on fleet aircraft
• Liaison with relevant aircraft manufacturers for approved repair schemes and assistance with problematical defect diagnosis
• Liaison with component or accessory vendors to assist with problems encountered, including fault tracing
• In cooperation with the (deputy) Nominated Post holder for Continuing Airworthiness monitoring, ECTM timely reports provisioning and adequate ECTM results responsiveness by contracted Part-145 organisation
• Prepare indirect approvals for the AMP where needed
• Monitor subcontracted CAMO in accordance with the subcontracting agreement
• Review work carried out by Part 145 organisations following Base Maintenance

Qualifications

• Willing to live and work in Malta
• Be fluent in spoken and written English
• Degree in Aeronautical, Mechanical, or Electrical Engineering, or an aircraft Part66 license with additional relevant qualifications
• Have up-to-date general CAMO training, such as Part-M, Part-CAMO, Part-145, EWIS, FTS, Human Factors and SMS.
• Minimum 5 years working experience in a CAMO environment.
• Experience with Airbus and/or A220 is a must

Duty Manager/Senior Flight Dispatcher (Malta)

Our client is open to hiring candidates with an EU passport.

Our client is a leader in Business Aviation. Headquartered in Switzerland with a global presence. Their team is growing, and they are now seeking a Duty Manager / Senior Flight Dispatcher to join their team.

The position will be based in our client's Malta office and work alongside an international and energetic team. The position will report directly to the Head of OCC.

Responsibilities

• Flight scheduling (overflight/landing permits, handling and fuel arrangements, additional supplementary services)
• Flight dispatch and operations control (flight planning, crew briefing, meteo and NOTAM analyses, movement control, crew control, irregularity handling, emergency response)
• Airport and Route analyses and feasibility checks to support commercial and flight operations department
• Cost analysis and liaison with the accounting team
• Liaison with the AOC team
• Ground operations activities
• COVID restriction review and analysis
• Operational administration
• Crew notification
• Administrative duties relevant to the flight dispatch department
• Communication with Customers
• Liaison between the Customer and the Company's internal department to match Customers expectations

Qualifications

• Minimum 5 years of experience in a VIP flight dispatch environment, with worldwide flight operations (dispatch certificate or dispatch license, as well as ETOPS experience, are an asset);
• Ability to interpret weather and NOTAM information as well as airport/airspace NAV charts.
• Familiarity with aircraft performance, (preferably with wide-bodied aircraft), international regulations, EASA rules, operations manual (OM) and flight entry requirements.
• Proactive active with strong organizing skills, team-oriented, flexible approach and able to provide solid results under high pressure
• Excellent communication skills in English / oral and written; additional languages will be preferred.
• IT skills/experience in the use of dispatch-related software flight planning systems (i.e. Jet planner), SITA/AFTN communications, sched/ops control systems and MS Office applications
• Willingness to work on shifts; night shift included
• Excellent ability to manage critical and high-pressure situations
• Solid communication skills
• Ability to cope with heavy workload
• Ability to answer Customers' queries
• Understanding of Customers' needs and expectations through effective communication
• Building relationships with clients based on trust and respect

Enterprise Business Development Representative (Malta or Remote)

Our client is only able to consider applicants with an EU passport for this position.

Our client is a multicultural team of professionals, who make up a global communication technology solutions provider specializing in international mobile messaging solutions and services. They run proprietary infrastructure, systems, and platforms. With a global messaging connectivity network that reaches more than five (5), billion subscribers, worldwide.

Due to growth, they are now looking for an Enterprise Business Development Representative who will be responsible for acquiring and maintaining trading networks within the mobile messaging community.

Role Purpose

Our client is seeking a Business Development Reps to identify, research and develop opportunities for business growth, lead negotiations, and maintain solid relationships with the Company's clients.

Responsibilities

• Understand the department strategy, direction, and values, ensure alignment with such strategy, and discuss gaps with the line manager.
• Present, promote, and sell the company's products to prospective and existing clients.
• Research, build and manage lead development pipelines to identify key contacts and information and to be up to date with market trends.
• Develop a thorough understanding of prospective clients and suggest the right products according to their business needs and requirements.
• Contact potential clients through chats, cold calls, and emails.
• Qualify leads from campaigns and conferences as sales opportunities.
• Negotiate terms with clients, attend meetings and set deadlines for the fulfilment of each client's short-term and long-term goals.
• Develop and sustain solid relationships with key clients, addressing and resolving complaints and acting as the main point of contact between clients and internal teams.
• Manage the commercial aspects of the client's products, including but not limited to product positioning and pricing.
• Communicate and collaborate with the marketing and graphic design team to ensure that prospective clients and current clients' needs are met, and to prepare and deliver presentations as required.
• Work closely with other team members to ensure that all sales processes are carried out smoothly, appropriately, professionally, and on time.
• Attend fairs, conferences, and exhibitions, or travel on work when required.
• Any other task assigned by the management and as required from time to time.

Qualifications

• A degree in business administration, business management, marketing or a related field of study.
• Minimum of two (2) years of working experience in fields relating directly to business development or similar.
• Proven track record and experience in achieving targets, lead generation, cold calling and/or acquiring new business sales and key account management.
• Must be passionate about sales and have the ability to build meaningful and positive professional relationships with clients and other team members.
• Experience owning the full sales cycle including developing and closing opportunities and working closely with clients.
• A self-starter and highly motivated person with determination, persistence and drive.
• Must be fluent in English and any other language.
• Excellent presentation skills and ability to deliver presentations tailored to the audience's needs.
• A people person with excellent communication, problem-solving, and negotiating skills.
• Ability to work under pressure with tight deadlines and changing priorities.
• Keep up to date with the latest technologies, products, services, and SMS industry.
• High level of professionalism, tact and diplomacy.
• Experience working within the mobile messaging industry and/or having an IT background will be considered an asset.

Perks

Our client considers their employees their greatest asset. By joining our client you will have the opportunity to work in an ambitious team that strives to deliver with great team spirit and a multicultural environment. The benefits include:

• Competitive salary and commission
• Flexible work arrangements
• Career progression
• Health Insurance
• Life Insurance
• Discounts on other insurance policies
• Gym/fitness allowance
• Team activities
• Casual dress code
• An opportunity to live and work in the sunny Mediterranean island of Malta

UI/UX Designer (Sliema, Malta)

Our client is a multicultural team of professionals, they pride themselves on being innovative, and robust. They are a part of a global communication technology solutions group specializing in international mobile messaging solutions. Our client is a software company with over 20 years of experience within the customer engagement mobile and information technology market. Now they are at the forefront of consumer engagement through innovative technology solutions.

They are looking for a UI/UX Designer to design the functionality of their product and to ensure that all elements of the user experience are optimized for usability and exceptional visual design.

Responsibilities:

• Collaborate with the Product team, and Software Development teams to define requirements and implement innovative solutions for the product direction, visuals, and experience.
• Execute all visual design stages from concept to final hand-off for the software development team to implement.
• Conceptualise original ideas that bring simplicity and user-friendliness to complex UI requirements.
• Create wireframes, storyboards, user flows, process flows and site maps to effectively communicate interaction and design ideas.
• Prepare, present, and defend designs to internal teams and key stakeholders.
• Conduct research and evaluate user feedback whilst keeping abreast with the current UI design trends.
• Establish and promote design guidelines, best practices, and standards.
• Work on all design and implementation aspects of projects; from creation to final artwork and within stipulated timeframes.
• Collaborate with the Marketing and Graphic Design team to deliver tasks that are requested by the CEO and Line Manager.
• Manage any additional ad-hoc duties as per specific project requirements.
• Perform any other task assigned by the management.

Qualifications

• A degree in Design, Computer Science, or a relevant field.
• Proven work experience as a UI/UX Designer or a similar role.
• A portfolio of professional UI/UX design work.
• Knowledge of wireframe tools and up-to-date knowledge of design software.
• Self-driven and able to assume responsibility and to identify as well as resolve issues promptly.
• Excellent presentation skills.
• Excellent written and verbal communication skills.
• Good time-management skills, highly organised and meticulous with an eye for detail.
• Ability to work effectively in a team setting.
• Ability to work on own initiative and to meet deadlines.

Perks

• Competitive salary
• Flexible working arrangements
• Career progression
• Training
• Health insurance
• Life insurance
• Discounts on other insurance policies
• Gym/Fitness allowance
• Team activities
• Casual dress code

Crew Controller (Dubai, UAE)

Our client is a world leader in Business Aviation. Headquartered in Europe with a global presence, it delivers world-class business aviation services and upholds the highest standards in professionalism, luxury and quality. They offer luxury experiences for VIP customers looking for personal and professional services for their private aviation needs.

To support their Crew Control Team in Dubai, they are looking for a dynamic and highly motivated Crew Controller.

Responsibilities

• Cost analysis and liaison with the accounting team
• Liaison with the AOC team
• Covid restriction review and analysis
• Operational administration
• Crew notification
• Communication with Customers
• Liaison between the Customer and the Company's internal department to match the Customers expectations
• Planning and publication of the duty schedule, including the coordination of all training activities for all flight crew members.
• Guarantee compliance with the flight and duty time limitations of each AOC
• Monitoring of the flight crewmembers' duty scheduling to ensure the availability of an adequate number of flight crewmembers according to the operational requirements.
• Administration and update of the crewmember's personal duty-scheduling data and history.
• Travel arrangements for flight crew members and staff members warrant a cost-effective and reliable travel program in accordance with the company travel policy.
• Monitor and support international crew members' passport validity and visa requirements for any intended travel arrangements.
• Coordination and communication between the flight crew members and all relevant departments (including the respective service providers) in order to provide safe, efficient and uninterrupted scheduling of service personnel.
• Establishing periodical data evaluation. Invoices controlling
• Crew training files administrations
• Crew training department support
• Participating in weekly/monthly management meetings. Internal relations with other sections, external relations with operational partners, service providers, and authorities.
• Promoting a culture of safety

Qualifications

• Minimum 5 years of experience in a VIP aircraft management and charter environment, with worldwide flight operations
• Preference for candidates with previous Business Aviation experience.
• Familiarity with flight and duty time limitation
• Experience in crew training management
• Experience in crew travel and crew visa
• Familiarity with aircraft performance, (preferably with wide-bodied aircraft), international regulations, EASA rules, operations manual (OM) and flight entry requirements.
• Proactive and active with strong organizing skills, team-oriented, flexible approach and able to provide solid results under high pressure
• Excellent communication skills in English / oral and written; additional languages will be preferred.
• IT skills/experience in the use of dispatch-related software flight planning systems (i.e. Jet planner), SITA/AFTN communications, ops control systems and MS Office applications
• Willingness to work on shifts; night shift included
• Excellent ability to manage critical and high-pressure situations
• Solid communication skills
• Ability to cope with a heavy workload
• Ability to answer Customers' queries
• Understand Customer's needs and expectations through effective communication
• Building relationships with clients based on trust and respect

Benefits

• Competitive salary
• Fun Team building activities
• Travel Insurance
• Personal Accident Insurance
• Free Health Insurance
• Free Dental Insurance
• Encouragement of innovation and support in personal and professional growth

Project Manager  - Global Events (Rotterdam, Netherlands)

Our client is ideally seeking someone already residing in the Netherlands

Our client is an international strategy company, predominantly specialising in the pharma & life science sector.

Within the healthcare sector, they operate in life sciences, medical services, biotech, and pharmaceutics, conducting business all over the globe, but their main clients and activities are currently based in the US and in Europe.

They are seeking a Project Manager for Global Events who will be a key catalyst in creating seamless event experiences for their clients globally. Liaising confidently and clearly with external Meeting Owners/Stakeholders as well as internal colleagues, the Event Project Manager plans, organizes, and delivers live, virtual and hybrid events from the initial conceptualization through to the final invoicing. The goal is to ensure clients' objectives are met and that events exceed their expectations.

Responsibilities

Project Management

• Develop a detailed plan to translate clients' requirements into deliverables, and supplier needs, plan and allocate resources, a budget and work plan, and track and ensure all business-critical deadlines are met.
• Monitor and diligently oversee the financial process during various phases of the projects and proactively inform involved parties.
• Proactively communicate to ensure Clients are up-to-date with all aspects of event planning arrangements throughout the life cycle of the project.
• Conduct post-event debriefs with clients and other stakeholders and, where relevant, take appropriate actions.
• Ensure delivery of all events in accordance with compliance and client-defined guidelines.
• Ensure projects adhere to the principles and codes of corporate governance.

Event Management System (EMS) Administrative Tasks

• Set up the registration process using EMS/Cvent, including the registration website.
• Undertake the completion of the invitation & attendee management process including communication, database management & reporting.
• Coordinate Client's requirements with all internal/3rd party suppliers and service providers (eg. project and faculty-related flights, hotel, and other logistical requirements).
• Process purchase orders/invoices and timely/accurately maintain project finance records.
• Ensure development, production, ordering, and shipping of project materials.
• Monitor all compliance-related tasks, reports, project files, and archives are completed.

Financial Management

• Prepare and maintain budgets throughout the life-cycle of each project.
• Ensure financial tracking of each project and conduct regular health checks to ensure positive cash flow.
• Maximize the profitability of projects, including supplier negotiation and up-selling of additional services to clients.
• Execute effective scope management to identify and charge clients for out-of-scope activities.
• Identify, quantify and report cost avoidance/saving measures.
• Submit accurate final reconciliation of projects within agreed timelines.
• Implement cost-efficient time management.
• Compile and analyse financial and project evaluation reports.

Sourcing and Contracting

• Review and negotiate contracts with the relevant 3rd party suppliers and vendors.
• Evaluate meeting locations, countries, cities, and properties and provide strategic advice to clients.

Client Relationship Management and Account Development

• Develop and maintain client relationships at every phase of the project life cycle with a view to supporting the development of existing and/or new accounts.
• Where relevant, liaise with the Account Director regarding new business opportunities and collaborate to further develop and/or close the account.

On-site Support

• Conduct on-site inspections and undertake planning meetings with all suppliers, where required.
• Be visible on the ground to engage with meetings and/or other stakeholders to ensure and manage successful event experiences.
• Where appropriate, engage with key stakeholder(s) to identify possible future meeting needs and provide follow-up.
• Any other duties, as required from time to time.

Qualifications

• English and Dutch Speaker
• Bachelor's degree preferably in hospitality-related, event management or similar studies.
• Certified Meeting Professional (eg. CMP) or Digital Event Strategist certification (DES) is a plus.
• 3 - 6 years of hands-on experience in successfully delivering a wide range of complex live, virtual and hybrid meetings and events from start to finish, overseeing multiple projects and simultaneous work streams at a global level.
• Knowledgeable of up-to-date virtual event technologies, industry trends, and competition.
• Strong organizational skills and the ability to work under tight deadlines, multitask and prioritize responsibilities.
• Experience in managing virtual and hybrid event productions.
• Advanced knowledge and experience with virtual platforms.
• Experience in communicating with, and advising, senior-level stakeholders.
• Superior interpersonal and communicative skills in the English language, written and verbal.
• Experience in managing and coaching others.
• Able to multitask and deliver quality results under pressure/tight constraints.
• Accuracy, attention to detail, organizational, and follow-up skills.
• Fully proficient in using the Microsoft Office suite, proven aptitude for technology and/or software solutions, and analytical skills.
• Experience in working with financial budgets, tools, and financial planning.
• Able to travel extensively, including weekends/public holidays.

Perks

• Hybrid Working Schedule
• Participation in Employee Pension Scheme
• 25 vacation days per year (pro rata)
• 8% Holiday Allowance
• Time for Time Compensation
• Commuting Allowance (Home Office)
• Daily lunch at Office (when working from home, Eur2/day allowance)
• Worldwide travel insurance
• Customized Onboarding/Training Program
• Personal Development Plan, Coaching, and 1:1 Performance Feedback
• Company laptop and mobile phone for your work

Dynamic international working environment with passionate, multicultural, fun-loving and hard-working colleagues.

Associate Nutritionist - Cantonese Speaking (Remote, APAC)

Atrium HR Consulting is the only human resources company to offer a one-stop solution for organisations to manage their globally mobile workforce, no matter where they are stationed throughout the world.

Operating across 6 continents, we are one of the first human resources companies to embrace the opportunities provided by online technology in order to deliver global wellness and coaching services 24 hours a day, anywhere in the world.

We are constantly growing and are now seeking to add a Part-Time Qualified Nutritionist for our Asia team. The successful applicant will join us on a part-time associate basis at an hourly rate as agreed during contract negotiations.

Role Purpose

Working in a confidential setting, you'll listen attentively to Atrium clients about their health, nutrition, and wellness goals, offering them time, empathy and respect. The purpose of the role is to assess how nutrition skills and education can improve the client's quality of life based on their biochemically individual needs and to use food and food education as the foundation for wellbeing.

The role of the Nutritionist is not to diagnose, offer a cure, or treat, but to help people to explore how food can play a part in improving longevity, energy, immunity, hormonal balance, digestion, mental clarity and more.

Our Nutritionists use a holistic approach to wellness and allow our clients to reflect on their daily food and lifestyle choices as they work to understand the root cause of their concerns and consider alternative ways of doing things. Our Nutritionists do not give advice but help our clients to make their own food and dietary choices.

Responsibilities

• Establish a relationship of trust and respect with Atriums clients, communicating qualifications, experience and working methods accurately
• Take time to fully understand the issues or concerns of the client and their background
• Agree to a nutrition counselling contract to determine what will be covered in sessions (including confidentiality issues) potential benefits and commitments
• Take a full health history of the client, and create a personal wellness plan that includes suggestions for food, activity, sleep and lifestyle enhancements
• Actively listen to client concerns and empathize with their position
• Help clients towards a deeper understanding of their health concerns
• Accept without bias the issues raised by clients
• Understand when a health issue may fall outside the nutritionist's scope of practice and further referral is needed
• Help clients to make food decisions and choices regarding possible ways to use whole foods to bring balance to their body systems
• Respect the client's right to be self-governing and autonomous
• Liaise with Atrium to refer clients to other sources of help, as appropriate
• Liaise with Atrium and where necessary with other professionals and individuals to help make changes based on the issues raised by clients
• Work to agreed targets in relation to client contact
• Monitor client experience and effects of the nutrition suggestions and education
• Keep accurate and appropriate records and use reporting tools to report outcomes to Atrium
• Protect client confidentiality and privacy
• Respect and adhere to the Atrium processes of referral and billing
• Pass all questions and queries from clients to the Atrium team regarding cost and commercial arrangements
• Keep skills and knowledge up to date by attending supervision and training courses

Qualifications

• Must be a qualified Nutritionist
• Freelance/ Private practice seeking to add Atrium Assignments to their existing workload.
• Must be comfortable presenting to large groups in Cantonese.
• A flexible schedule, able to meet clients anywhere around the world (online)

• Training Online: The most important thing is that they are comfortable presenting to large groups in Cantonese

• Communication: able to work and communicate with people from all backgrounds, and communicate well with the Atrium team. English language proficiency is a must, with a second language preferred.
• Relationship building: able to be warm, open and empathetic, able to gain people's trust and help them feel relaxed. Build solid, trusting relationships with the Atrium team.
• Tolerance: able to be patient, tolerant and sensitive with an impartial, non-judgmental attitude, and inclusive to all ethnicities and genders.
• Trustworthy: able to be trustworthy and discreet, with a good sense of personal integrity and ethics, respecting the trust placed in the nutritionist.
• Resilient: able to be resilient and have high self-awareness of own capability, with the ability to examine your own thoughts and feelings and understand your limitations so as not to be personally diminished.
• Integrity: able to deal with others in a moral way, including being straightforward, honest and coherent.
• Planning and Organizing: Exceptional time management skills, energetic and highly skilled ability to establish efficiently an appropriate course of action for self and/or others to accomplish a goal.
• Information Technology: Experience using Microsoft applications, including Word, Excel, PowerPoint, Outlook and VC solutions such as Zoom and Teams
• Industry: Ability to develop and enhance the quality of professional knowledge in the wellness industry.

Behaviours

• Ambitious: Strong desire for success and to personally develop skills and experience. Focused on achieving goals whilst reviewing results and making efforts to continually improve own performance.
• Professional: Exceptional professionalism in both manner and appearance.
• Accountable: Respects opinions and is confident in giving their own opinions in a constructive, open and honest manner. Takes responsibility for issues and problems and will work collaboratively in order to find solutions.
• Determined: Resilient, focused and self-disciplined attitude towards short-term and long-term projects and objectives.
• Progressive: Critically analyses subjects with skilful judgment to ensure excellence, accepts nothing but the best and persists until the best is achieved.
• Curious: Questions everything, acts upon a foundation of knowledge, and makes informed decisions.

Client Relations Executive (Bangkok)

This On-site role requires a Thai national candidate

Our client is hiring an experienced and self-driven sales professional to join their International Health Insurance sales team in Bangkok.

Responsibilities

• As a Client Relations Executive, you will be responsible for making calls to potential clients with a view to generating new business leads.
• As a Client Relations Executive, you'll be expected to be an outstanding communicator and listener with a professional approach.
• Reach out to potential clients to present market-leading insurance products and services.
• Learn details about the product and service offerings
• Address any questions or issues clients may have
• Communicate with potential clients to understand their requirements and needs
• Direct prospects and leads to the sales team

Qualifications

• Preferably some experience as Telesales Representative or similar customer service orientated or sales role
• Native-level English language skills
• Ability and willingness to learn about products and services specifications and benefits
• Patient and friendly personality
• Team player
• Good time-management skills
• Great interpersonal communication

HR & Payroll Executive (Malta)

This client will accept candidates willing to relocate (must be EU passport holders)

One of Malta's leading Group of Companies, in the fashion retail sector, is seeking to recruit an HR & Payroll Executive to strengthen its Human Resources Function.

Role Purpose

The HR and Payroll Administrator will be responsible for providing comprehensive HR and payroll support to a group of companies within the Group. This role requires a deep understanding of HR policies, procedures, and employment laws, as well as proficiency in managing payroll processes for multiple entities. The HR and Payroll Administrator plays a crucial role in ensuring accurate and timely processing of employee payroll and maintaining employee records across the group of companies.

Key Responsibilities:

Payroll Administration:

• Process and administer payroll for employees across multiple companies accurately and in compliance with relevant laws and regulations.
• Manage payroll records, including new hires, terminations, changes in compensation, and time and attendance data for each company within the group.
• Calculate and process payroll deductions, benefits contributions, and tax withholdings for employees in each entity.
• Address payroll-related inquiries from employees and resolve any issues or discrepancies.
• Collaborate with finance and accounting teams to reconcile payroll data and ensure accurate financial reporting for each company.

HR Administration:

• Assist with each company's recruitment and onboarding process, including posting job openings, screening resumes, conducting initial interviews, and coordinating pre-employment checks.
• Prepare employment contracts, offer letters, and other HR-related documentation specific to each company within the group.
• Maintain employee records, including each entity's personal information, attendance, leave balances, and performance evaluations.
• Process employee changes, such as promotions, transfers, and terminations, across the group of companies.
• Assist with employee benefits administration, including enrolments, terminations, and inquiries for each entity.
• Handle employee inquiries related to HR policies, procedures, and programs across the group.

HR Reporting and Analysis:

• Prepare HR reports and metrics, such as headcount, turnover, and absenteeism rates, for each company within the group.
• Assist in analysing HR data to identify trends and provide insights to management for each entity.
• Generate reports for government agencies, such as tax authorities and labour departments, as required for each company.
• Support the HR team in developing and implementing HR initiatives, policies, and procedures that align with the needs of each entity.

Compliance and Record-keeping:

• Ensure compliance with employment laws, regulations, and company policies across all entities within the group.
• Maintain accurate and up-to-date employee records, both in physical and electronic formats, for each company.
• Support internal and external audits across the group by providing necessary documentation and information for each entity.
• Keep abreast of changes in employment laws and regulations and update policies and procedures across the group accordingly.

HR Projects and Process Improvement:

• Participate in HR-related projects, such as system implementations, process improvements, and policy updates, across the group of companies.
• Recommend and implement process enhancements to streamline HR and payroll operations for each entity.
• Identify areas for automation and leverage HR technology to improve efficiency and accuracy across the group.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Prior experience in HR administration and payroll processing for multiple entities or companies is required.
• Strong knowledge of employment laws, payroll regulations, and HR best practices.
• Proficiency in payroll software systems for managing multiple entities.
• Excellent attention to detail and accuracy in data entry and record-keeping for various entities.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and time management skills to manage multiple companies simultaneously.
• Excellent communication and interpersonal skills to work with diverse stakeholders across the group.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of proficiency in Microsoft Office suite (Word, Excel, PowerPoint).

Chief Business Officer (Malta)

This client will accept a candidate willing to relocate to Malta (must be an EU passport holder)

As part of their continued growth, our client, one of Malta’s leading luxury fashion retailers, is currently seeking to recruit a CBO / Head of Strategic Retail Projects to join their Group Management Team.

Role Purpose

The selected candidate shall be responsible to assist the CEO and other senior executives to ensure effective coordination, communication, and execution of strategic initiatives within their respective functions. The successful candidate will play a critical role in driving operational efficiency, fostering collaboration, and providing strategic guidance to achieve the group's goals.

Responsibilities:

• Provide high-level support to the CEO and senior executives, managing their calendars, scheduling meetings, and prioritizing time commitments.
• Act as a strategic advisor, participating in decision-making processes and providing insights and recommendations based on analysis and research.
• Facilitate effective communication between different companies within the group, ensuring alignment, sharing of best practices, and promoting collaboration.
• Oversee special projects and initiatives, coordinating cross-functional teams and ensuring timely execution.
• Prepare executive-level reports, presentations, and other materials for internal and external stakeholders.
• Conduct research and analysis on industry trends, competitive landscapes, and emerging opportunities, providing valuable insights to the executive team.
• Manage and coordinate board meetings, including preparation of materials, agendas, and minutes.
• Handle sensitive and confidential information with the utmost discretion, maintaining high professionalism and integrity.
• Drive operational efficiency by identifying process improvements, implementing streamlined systems, and optimizing workflows.
• Foster a positive and inclusive work culture, promoting teamwork, collaboration, and a sense of purpose within the organization.

Qualifications:

• Bachelor's degree in business administration, management, or a related field (advanced degree preferred).
• Proven experience in a senior leadership role, preferably as a Head of Corporate Strategy (Chief of Staff) or in a similar capacity within a group of companies.
• Strong business acumen, with a comprehensive understanding of organisations' operational, financial, and strategic aspects.
• Excellent verbal and written communication skills, with the ability to effectively convey complex information to diverse audiences.
• Exceptional organizational and time management skills, with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving abilities, with the capacity to think critically and provide actionable recommendations.
• Demonstrated experience in project management, including coordinating cross-functional teams and driving initiatives to successful completion.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Strong leadership and interpersonal skills, with the ability to collaborate and build relationships across all levels of the organization.
• Proficiency in relevant software applications and tools (e.g., Microsoft Office Suite, project management software, etc.).

Crew Controller (Malta)

This role is available for EU passport holders willing to relocate to Malta.

Our client is a world leader in Business Aviation. Headquartered in Europe with a global presence, it delivers world-class business aviation services and upholds the highest standards in professionalism, luxury and quality. They offer luxury experiences for VIP customers looking for personal and professional services for their private aviation needs.

To support their Crew Control Team in Malta, they are looking for a dynamic and highly motivated Crew Controller.

Responsibilities

• Cost analysis and liaison with the accounting team
• Liaison with the AOC team
• Covid restriction review and analysis
• Operational administration
• Crew notification
• Communication with Customers
• Liaison between the Customer and the Company's internal department to match the Customers expectations
• Planning and publication of the duty schedule, including the coordination of all training activities for all flight crewmembers.
• Guarantee compliance with the flight and duty time limitations of each AOC
• Monitoring of the flight crewmember's duty scheduling to ensure the availability of an adequate number of flight crewmembers according to the operational requirements.
• Administration and update of the crewmember's personal duty-scheduling data and history.
• Travel arrangements for flight crew members and staff members warrant a cost-effective and reliable travel program in accordance with the company travel policy.
• Monitor and support international crew members' passport validity and visa requirements for any intended travel arrangements.
• Coordination and communication between the flight crew members and all relevant departments (including the respective service providers) in order to provide safe, efficient and uninterrupted scheduling of service personnel.
• Establishing periodical data evaluation. Invoices controlling
• Crew training files administrations
• Crew training department support
• Participating in weekly/monthly management meetings. Internal relations with other sections, external relations with operational partners, service providers, and authorities.
• Promoting a culture of safety

Qualifications

• Minimum 5 years of experience in a VIP aircraft management and charter environment, with worldwide flight operations
• Familiarity with flight and duty time limitation
• Preference for candidates with previous Business Aviation experience.
• Experience in crew training management
• Experience in crew travel and crew visa
• Familiarity with aircraft performance, (preferably with wide-bodied aircraft), international regulations, EASA rules, operations manual (OM) and flight entry requirements.
• Proactive and active with strong organizing skills, team-oriented, flexible approach and able to provide solid results under high pressure
• Excellent communication skills in English / oral and written; additional languages will be preferred.
• IT skills/experience in the use of dispatch-related software flight planning systems (i.e. Jet planner), SITA/AFTN communications, ops control systems and MS Office applications
• Willingness to work on shifts; night shift included
• Willingness to relocate to Malta, unless already living in Malta.
• Excellent ability to manage critical and high-pressure situations
• Solid communication skills
• Ability to cope with a heavy workload
• Ability to answer Customer's queries
• Understand Customer's needs and expectations through effective communication
• Building relationships with clients based on trust and respect

Benefits

• Competitive salary
• Fun Team building activities
• Travel Insurance
• Personal Accident Insurance
• Free Health Insurance
• Free Dental Insurance
• Encouragement of innovation and support in personal and professional growth

Store Manager (Relocation to Malta)

Our client is one of Malta's leading luxury fashion retailers. They are seeking to recruit a Store Manager for their new premium brand outlet.

The store is a leading brand in the premium segment of the global apparel market. The brand offers a range of business, casual and athleisure wear, along with elegant evening wear for special occasions, catering to a customer who seeks to be dressed impeccably for every occasion. It values superior quality, sharp tailoring, and craftsmanship.

Responsibilities

• Responsible for the smooth running of the stores day-to-day operation and provide leadership and assistance to the retail team to ensure overall performance, maximise sales performance and achieve store KPIs.
• Responsible for visual merchandising, overall customer experience for both in-store and online customers,
• Scheduling of staff and the general upkeep of the store, whilst ensuring the store is always adequately manned.
• Representing the premium brand, ensuring an excellent customer experience and contributing to the success of the store by selling and promoting merchandise, assisting customers with their requirements, ensuring the proper care and presentation of our garments, and adherence to company policies and brand guidelines.

Qualifications

• The selected candidate must have at least 2 years experience in a similar position, ideally with premium brands,
• A flair for fashion, and a passion for sales.
• She/He must be fluent in English
• Have knowledge of visual merchandising techniques,
• Must be computer-literate and in tune with the latest fashion trends.
• This position calls for an individual having a pleasant personality, a strong sense of style, good leadership and teamwork skills together with excellent sales and customer care skills.

Personal Assistant - Malta

Our client is one of Malta's leading luxury fashion retailers. They are seeking to recruit a Personal Assistant to support the company Director and the Management Team within the Fashion Retail department.

Our client's Retail Division is partnered with some of the biggest names in luxury fashion.

Responsibilities

• The Personal Assistant will be responsible to support the Director.
• Day-to-day duties will include administration work, organisation of meetings, preparation and filing of documentation, travelling arrangements and any other personal requirements or ad-hoc tasks required by the Director.
• Attend meetings, taking minutes and following up with the Management Team to ensure that any follow-up actions are completed within set deadlines.
• Supporting the Senior Leadership Team when required.
• Prioritise business requirements and keep the Directors and the Management team on track with their schedule,
• Assist in the organisation of events and lead the office administration teams,
• Support the respective departments with any queries they might have for the Directors and channel them accordingly.

Qualifications

This position calls for a highly organised, disciplined, and proactive individual with at least 3 years of experience in a similar position and in a fast-paced environment.

The ideal candidate must have: -

• Successful track record in business administration
• The ability to prioritise work according to deadlines, importance, and urgency.
• Excellent verbal and written communication skills in Maltese, English and Italian ideally.
• Proficiency in the use of Microsoft Office applications, especially Excel and PowerPoint.
• Ability to work both in a team and independently.
• A valid driving licence.

Event Project Coordinator (Rotterdam)

Our client is an international strategy company, predominantly specialising in the pharma & life science sector.

Within the healthcare sector, they operate in life sciences, medical services, biotech, and pharmaceutics, conducting business all over the globe, but their main clients and activities are currently based in the US and in Europe.

Candidates must already be residing in the NL

Role Purpose

The Event Project Coordinator is responsible for creating seamless event experiences for clients. Liaising confidently and clearly with external Meeting Owners/Stakeholders as well as internal colleagues, the Project Executives plan, organize and deliver live, virtual, and hybrid events from the initial conceptualization through to the final invoicing. The goal is to ensure clients' objectives are met and that events exceed their expectations.

Responsibilities

Project Management

• Develop a detailed plan to translate clients' requirements into deliverables, supplier needs, a budget, and work plan, track and ensure all business-critical deadlines are met;
• Monitor and diligently oversee the financial process during various phases of the projects and proactively inform involved parties;
• Proactively communicate to ensure Clients are up to date with all aspects of event planning arrangements throughout the life cycle of the project;
• Conduct post-event debrief with clients and other stakeholders and where relevant, take appropriate actions;
• Ensure delivery of all live, virtual and hybrid events in accordance with compliance and client-defined guidelines;
• Ensure projects adhere to the principles and codes of corporate governance.

Event Management System (EMS)/Administrative Tasks

• Set up registration process using EMS/Cvent, including registration website;
• Undertake the completion of the invitation & attendee management process including communication, database management & reporting;
• Coordinate Clients requirements with all internal/3rd party suppliers and service providers (eg. project and faculty-related flights, hotel, and other logistical requirements);
• Process purchase orders/invoices and timely/accurately maintain project finance records;
• Ensure development, production, ordering, and shipping of project materials;
• Monitor all compliance-related tasks, reports, project files, and archives are completed;

Financial Management

• Prepare and maintain budgets throughout the life-cycle of each project;
• Ensure financial tracking of each project and conduct regular health checks to ensure positive cash flow;
• Maximize the profitability of projects including supplier negotiation and up-selling of additional services to clients;
• Execute effective scope management to identify and charge clients for out-of-scope activities;
• Identify, quantify and report cost avoidance/saving measures;
• Submit accurate final reconciliation of projects within agreed timelines;
• Implement cost-efficient time management;
• Compile and analyze financial and project evaluation reports.

Sourcing and Contracting

• Review and negotiate contracts with the relevant 3rd party suppliers and vendors;
• Evaluate meeting locations, countries, cities, and properties and provide strategic advice to clients.

Client Relationship Management

• Ensure that clients' requests are promptly and satisfactorily attended to;
• Under the guidance of the Team Lead, develop and maintain client relationships at every phase of the project lifecycle;
• Where relevant, contribute to the development of existing and/or new business opportunities.

Onsite Management/Support

• Conduct onsite inspections and undertake planning meetings with all suppliers, where required;
• Be visible on the ground to engage with meeting and/or other stakeholders, ensure and manage successful event experiences;
• Where appropriate, engage with key stakeholder(s) to identify possible future meeting needs and provide follow-up. Under the guidance of the Team Lead and where appropriate, engage with key stakeholder(s) to identify possible future meeting needs and provide follow-up.

Support to Project Managers

• Where required, provide administrative and/or project support to Project Managers;

Any other duties, as required from time to time.

Qualifications

• Bachelor's degree preferably in hospitality-related, event management, or similar studies.

• Hands-on experience in coordinating live, virtual, and hybrid meetings and events within a fast-paced international working environment;
• Fully proficient in using Microsoft Office suite, proven aptitude for technology and analytical skills;
• Knowledge and experience working with different virtual platforms;
• Accuracy, attention to detail, organizational and follow-up skills;
• Able to multi-task and deliver quality results under pressure/tight constraints;
• Able to communicate ideas and information clearly and confidently in the English language;
• Affinity working with numbers and big data. Experience in invoice processing and/or financial data reporting is a plus;
• Able to travel extensively, including weekends/public holidays.

Recruitment & Onboarding Specialist, (Bangkok, Thailand)

Our client is an International Health Insurance firm in Bangkok. They are seeking to recruit a Recruitment & Onboarding Specialist.

Role Purpose

The Recruitment & Onboarding Specialist is a key member of the department, often playing an instrumental role in multiple HR functions such as recruitment, onboarding, as well as employee engagement.

Recruitment

• The recruitment specialist will work to form relationships with internal teams to understand the hiring needs and job specifications.
• Execute full lifecycle recruitment for open positions which includes screening, interviewing, and determining candidate fit for available roles.
• Proactively build talent pipelines through online sourcing, job fair events and establishing relationships with key partners in the area to develop recruitment funnels.

Onboarding

• As an Onboarding Specialist you will be the primary point of contact for and provide critical support to new joiners, hiring managers, and other internal stakeholders to ensure a world-class onboarding experience in the execution of development programmes.
• In addition, the Recruitment & Onboarding Specialist will liaise with employees and internal stakeholders and will act as the point of contact for employees and management in the administration of HR functions as they relate to the company.

Responsibilities

• Recruitment: Working proactively on the recruitment pipeline and maintaining a high quality of candidates attending the face-to-face interview to ensure a 50% conversion rate is achieved on average.
• Onboarding: Execution Responsible for ensuring timely execution and completion of a seamless workflow for each new employee.
• Administration: Take ownership of employee-related data/documents and be accountable for the accuracy of the same.
• Employee Engagement: Plan and execute employee engagement activities to maintain high morale and job satisfaction among the employees. General Other duties required in the support of the company and the operational efficiency of the company.

Qualifications

• Communication: Interpersonal, written, and verbal communication skills to express ideas or facts, orally or in writing, in a clear manner.
• Knowledge: Strong working knowledge of trending recruitment strategies to ensure requirements are fulfilled with the quickest turnaround time whilst maintaining high quality and conversion ratio.
• Planning and Organising: Exceptional time management skills, energetic and highly skilled ability to establish efficiently an appropriate course of action for self and/or others to accomplish a goal.
• Management: Ability to manage, review and develop operational and administrative functions efficiently. Innovation Ability to generate ideas and solutions to problems, including new ways of working.
• Information Technology: Expected to develop a strong working knowledge of the People Excellence System. Experience using Microsoft applications, including Word, Excel, PowerPoint, and Outlook.

Key Criteria

• At least one year in the recruitment industry
• Fluent English speaker, Thai national.
• Communication skills
• Organised and efficient
• A People Person