HR & Payroll Executive (Malta)

HR & Payroll Executive (Malta)

This client will accept candidates willing to relocate (must be EU passport holders)

One of Malta’s leading Group of Companies, in the fashion retail sector, is seeking to recruit an HR & Payroll Executive to strengthen its Human Resources Function.

Role Purpose

The HR and Payroll Administrator will be responsible for providing comprehensive HR and payroll support to a group of companies within the Group. This role requires a deep understanding of HR policies, procedures, and employment laws, as well as proficiency in managing payroll processes for multiple entities. The HR and Payroll Administrator plays a crucial role in ensuring accurate and timely processing of employee payroll and maintaining employee records across the group of companies.

Key Responsibilities:

Payroll Administration:

• Process and administer payroll for employees across multiple companies accurately and in compliance with relevant laws and regulations.
• Manage payroll records, including new hires, terminations, changes in compensation, and time and attendance data for each company within the group.
• Calculate and process payroll deductions, benefits contributions, and tax withholdings for employees in each entity.
• Address payroll-related inquiries from employees and resolve any issues or discrepancies.
• Collaborate with finance and accounting teams to reconcile payroll data and ensure accurate financial reporting for each company.

HR Administration:

• Assist with each company’s recruitment and onboarding process, including posting job openings, screening resumes, conducting initial interviews, and coordinating pre-employment checks.
• Prepare employment contracts, offer letters, and other HR-related documentation specific to each company within the group.
• Maintain employee records, including each entity’s personal information, attendance, leave balances, and performance evaluations.
• Process employee changes, such as promotions, transfers, and terminations, across the group of companies.
• Assist with employee benefits administration, including enrolments, terminations, and inquiries for each entity.
• Handle employee inquiries related to HR policies, procedures, and programs across the group.

HR Reporting and Analysis:

• Prepare HR reports and metrics, such as headcount, turnover, and absenteeism rates, for each company within the group.
• Assist in analysing HR data to identify trends and provide insights to management for each entity.
• Generate reports for government agencies, such as tax authorities and labour departments, as required for each company.
• Support the HR team in developing and implementing HR initiatives, policies, and procedures that align with the needs of each entity.

Compliance and Record-keeping:

• Ensure compliance with employment laws, regulations, and company policies across all entities within the group.
• Maintain accurate and up-to-date employee records, both in physical and electronic formats, for each company.
• Support internal and external audits across the group by providing necessary documentation and information for each entity.
• Keep abreast of changes in employment laws and regulations and update policies and procedures across the group accordingly.

HR Projects and Process Improvement:

• Participate in HR-related projects, such as system implementations, process improvements, and policy updates, across the group of companies.
• Recommend and implement process enhancements to streamline HR and payroll operations for each entity.
• Identify areas for automation and leverage HR technology to improve efficiency and accuracy across the group.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Prior experience in HR administration and payroll processing for multiple entities or companies is required.
• Strong knowledge of employment laws, payroll regulations, and HR best practices.
• Proficiency in payroll software systems for managing multiple entities.
• Excellent attention to detail and accuracy in data entry and record-keeping for various entities.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and time management skills to manage multiple companies simultaneously.
• Excellent communication and interpersonal skills to work with diverse stakeholders across the group.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of proficiency in Microsoft Office suite (Word, Excel, PowerPoint).