Personal Assistant – Malta

Personal Assistant – Malta

Our client is one of Malta’s leading luxury fashion retailers. They are seeking to recruit a Personal Assistant to support the company Director and the Management Team within the Fashion Retail department.

Our client’s Retail Division is partnered with some of the biggest names in luxury fashion.

Responsibilities

• The Personal Assistant will be responsible to support the Director.
• Day-to-day duties will include administration work, organisation of meetings, preparation and filing of documentation, travelling arrangements and any other personal requirements or ad-hoc tasks required by the Director.
• Attend meetings, taking minutes and following up with the Management Team to ensure that any follow-up actions are completed within set deadlines.
• Supporting the Senior Leadership Team when required.
• Prioritise business requirements and keep the Directors and the Management team on track with their schedule,
• Assist in the organisation of events and lead the office administration teams,
• Support the respective departments with any queries they might have for the Directors and channel them accordingly.

Qualifications

This position calls for a highly organised, disciplined, and proactive individual with at least 3 years of experience in a similar position and in a fast-paced environment.

The ideal candidate must have: –

• Successful track record in business administration
• The ability to prioritise work according to deadlines, importance, and urgency.
• Excellent verbal and written communication skills in Maltese, English and Italian ideally.
• Proficiency in the use of Microsoft Office applications, especially Excel and PowerPoint.
• Ability to work both in a team and independently.
• A valid driving licence.