Middle/Senior Data engineer (relocation to Estonia)

We are looking for a Middle/Senior Data engineer for relocation to Estonia.

About the company 

Our client is an Estonian custom software development company headquartered in Tallinn. It was founded in 2018.

They have 80 employees already and continue hiring engineers and actively growing. There are back-end and front-end developers, QA, DevOps, SecOps and Data engineers. 

Their main project is a fully customisable and scalable B2B igaming platform. It allows business clients to configure payment methods and games from different integrated providers, customize site design, set up fraud rules, and designate markets to start earning money. 

MVP was released less than 2 years ago and guys extend it with new features.

The platform is built using modern technologies, a microservice architecture with an event-driven approach. There is no legacy. Scrum is applied as the main Agile framework.

About the role 

The main data engineer's goal is to help the team with achieving the next tasks: switch to near real-time processing, non-organic growth of data amount, and more ETL and reverse-ETL pipelines.

The primary duty is data-pipelines building. But many tasks require acting on the edges Data Analytics and DataOPS. Your responsibility will vary from refactoring and maintaining existing tools to developing and deployment of new services including coding or implementing new data services from the market.

There are 2 data engineers, a product manager and a scrum master in this team (coming more).

Your future tasks

• Build and manage efficient and reliable (batch and real-time) data pipelines from disparate data sources (Kafka, and 3rd party tools).
• Design, develop and launch data ingestion and storage systems with high availability and reliability that can scale.
• Drive the advancement of data infrastructure by developing and implementing underlying logic and structure for how data is set up, cleaned, and stored.
• Architect, launch and manage automated extraction and transformation processes.
• Build scalable data aggregation layer from streams and batches of data for data visualization.
• Collaborate with development teams on the design, architecture, and expansion of infrastructure.
• Work as an SME Operational Data Stores, Data Warehouse, and Data Marts development; guide the development design activities with input and data dependencies.

All DWH is around 2TB. The average query consumes 30GB. Around 10M events go through the ingestion pipeline daily. There are ~30 working pipelines.

Technology stack

• Data storage: Google Cloud Storage, Google BigQuery
• Data sources: Apache Kafka, REST API
• ETL: Airflow, DBT, Spark.
• Programming languages: SQL, Python, Scala
• Infrastructure: different SaaS and self-managed K8S

We are waiting from you to be experienced with

• Data management/ETL development (data pipelines, architecture, modelling, governance, quality fields) with Scala/ Java / Python.
• Architecture design based on streaming data technologies for low-latency data processing (Apache Spark/Flink, Apache Kafka, Hadoop ecosystem).
• Data pipeline orchestration (Apache Airflow).
• CI\CD, and containerization (knowledge of core Kubernetes concepts).
• Data quality tools, monitoring and alerting.
• Data from various sources (RDMS, APIs, files) in various formats (JSON, Avro, Parquet, Delta).

It's also important to us 

• Interest in diving into igaming (ideally a previous background in the same area).
• English level B2 and above.
• Readiness to relocate to Estonia.

Company offers

• Employment contract with visa sponsorship.
• Full relocation support for candidates and their families (tickets, luggage, moving costs, help with finding a new home, payment for temporary accommodation for up to 3 weeks (usually an AirBnb apartment), a relocation bonus).
• Office/hybrid/remote work (but attending meetings at the office at least once a week).
• 25 days of holiday + national holidays.
• Private healthcare insurance covers most of the paid medical services.
• Quarterly sports package.
• 13th salary scheme.
• Professional training. 

Other perks

• Team building events.
• Summer Days / Christmas Party.
• Birthday Celebrations.
• Sports events.
• Board game evenings.
• Games room.
• Free parking.
• Free refreshments and organic fruit daily.
• All staff breakfast once a week.
• Humidifiers/Air purifiers across the office.

Human Resources Manager - (Sliema, Malta)

Our client is a hospital that has a reputation for excellence and innovation in Malta.  They are seeking to recruit a Human Resources Manager.

Role Purpose

The Human Resources Manager is responsible for leading the routine functions of the Human Resources (HR) Department, including recruitment, selecting, and onboarding new employees.

Responsibilities

• Leading the Human Resources Department; being responsible for department structure and task management.
• Working closely with Senior Management to develop the HR strategy of the company, including recruitment and retention strategies.
• Updating and implementing company policies and procedures in relation to Human Resources.
• Overseeing payroll and organisation structure, and applications for work permits.
• Guiding the HR Assistant regarding Job Offers and issuing of contracts and onboarding documentation.
• Assisting employees where and as required; offering the necessary support and follow-through.
• Assisting and supporting Heads of Department (HODs) and Managers, as required.
• Calculating Full Time Equivalents (FTEs) for different departments.
• Following up on company vacancies and being knowledgeable about the progress of such.
• Identifying employee skill gaps and implementing training programmes in liaison with the respective HODs.
• Overseeing mandatory and elective training, in conjunction with the training specialist.
• Overseeing the company's training plans and records of such.
• Following up on disciplinary processes and implementing disciplinary actions, where needed.
• Ensuring employee records are kept up to date and in an orderly and organised fashion.
• Ensuring job descriptions are up to date.
• Ensuring that all HR documentation and policies and processes are in line with Maltese employment law and in accordance with company policies.
• Maintaining HR systems and processes.
• Conducting salary reviews and update salary scales, as required.
• Assisting the Marketing Department in organising team building and employee entertainment activities.
• Implementing and following up on performance reviews and employee satisfaction surveys.
• Working out Payroll budgets on a yearly basis.
• Maintaining and populating and monitoring Payroll and other HR reports, as requested.
• Providing support and guidance to the department employees.
• Developing a relationship with employees within the company and across the company's branches.
• Tackling any other employee-related matters, where necessary.

Qualifications

• Degree in Human Resources Management or equivalent.
• A minimum of five (5) years of experience within a Human Resources Department is required.
• Thorough knowledge of Maltese Employment Law is required.
• Experience working with the HR Department of a large company will be considered an asset.
• Experience working with HR Software will be considered an asset.
• Excellent communication and interpersonal skills at all levels of the organisation.
• Demonstrable leadership skills.
• Ability to mentor, develop and motivate staff.
• A focused and self-motivated approach to work.
• Ability to draw up reports and deliver them regularly, in a timely manner; ability to analyse reports in depth.
• Ability to prioritise.
• Is organised and has effective time management skills
• Has an exceptional eye for detail.
• Is professional at all times.
• Is able to work under pressure.
• Is proficient in the use of Microsoft Office Tools.
• Possesses excellent written and spoken English.

Recruitment Assistant (Cologne, Germany)

ONLY EU passport holders can be considered.

Our client, a prestigious international school in Cologne, Germany, is hiring a Recruitment Assistant for their school. Located in Cologne and joining the central Recruitment department of the school group, our client is seekinga full-time, on-site Recruitment Assistant.

Role Purpose

In this role, you will be involved in full life cycle recruiting including advertising, sourcing, interview, and onboarding. The right person will be comfortable working in a collaborative environment, loves providing creative people solutions, and can thrive in a growing, and fast-changing environment.

Responsibilities

• Support the Recruitment Department in all aspects of recruitment activity.
• Maintain current awareness of best practices in safer recruitment and equality procedures.
• Ensuring that relevant background checks are completed prior to the employment start date.
• Keep appropriate records at all stages of the recruitment process.
• Place advertisements on multiple platforms, including on the school's website.
• Maintain and update recruitment documentation.
• Manage communication with applicants and other interested parties.
• Issue invitations for first and second-round interviews, providing travel proposals and other support to candidates where necessary.
• Request references for applicants and contact previous employers where relevant.
• Review and approve interview expense claims from candidates.
• Ensure all necessary information is collected from newly recruited staff.
• Act as a point of contact for offering advice and support to newly recruited staff regarding relocation and administrative processes for arrival in Germany. 

Qualifications

• A positive individual with a can-do attitude and the ability to work well as part of a team offering excellent levels of customer service to internal and external contacts.
• Fluency in English is a prerequisite. A good working understanding of German is also desirable.
• Ideally at least 1 year of recruitment/HR experience

Business and Commercial Manager (Austin, Texas)

This position will be remote to start and then to work hybrid when the new offices have opened.

Our client is a public Electricity/utilities/energy company with a presence globally including in the US. They are looking for a new Business and Commercial Manager to front an exciting new venture in Austin Texas.

Our client seeks an individual who can take a leadership role or support the team to expand the company's portfolio in the US. The successful candidate will focus on the business development effort to acquire more assets, tracks key activities in the areas that the company interests, as well as identifying potential new markets, and seek new development opportunities.

Responsibilities

• Take proactive roles in the effort to satisfy the company's business development goals.
• Seek, evaluate, and propose new business opportunities to management
• Represent the company in the due diligence process, development of new business, or other activities, as per the direction of the management
• Carry out market research to develop strategies and roadmaps for the potential investment project and to secure more business relations
• Prepare investment proposals and perform feasibility studies for business opportunities.
• Prepare narrative and presentation materials for investment projects or business opportunities for the company.
• Work in the project team for project schedules and routine progress report updates.
• Develop and maintain a good relationship with key external stakeholders for the future growth of the company
• Regularly provide updates on the market competition analysis, knowledge, and new opportunities to key internal stakeholders

Qualifications

• Bachelor's degree in Business or engineering areas.
• At least 5 years of experience in the US Electricity/utilities/energy Industry
• Strong analytical and problem-solving skills.
• Ability to work in a team environment
• Demonstrate good personal and project leadership, including the ability to positively challenge in a solution-finding framework
• Excellent initiative with leadership and planning skills, as interpersonal and organizational communication skills are expected

Technical Business Analyst (Rotterdam, Netherlands)

Our client is an international strategy company, predominantly specialising in the pharma & life science sector.

Within the healthcare sector, they operate in life sciences, medical services, biotech, and pharmaceutics, conducting business all over the globe, but their main clients and activities are currently based in the US and in Europe.

Role Purpose

As a Technical Business Analyst, you will ensure that the goals of clients and users are at the centre of the full product development life cycle from conception to deployment, iteration, and maintenance. You will focus on building IT products and platforms that deliver the client's offer. You also play a key role in managing relationships between various internal teams, collaborating and supporting the timely and successful delivery of new products, and the maintenance and improvement of existing products and platforms. To this end, you will gather user and stakeholder input and requirements, produce and lead project delivery across the client's organization with strong integration with the development centre.

Responsibilities

• Experience as a Technical Business Analyst can manage and develop a product or service through its full lifecycle to bring value for the client along with the product owners or solutions architect.
• Expertly engage with the client, listening, probing, and understanding their requirements and challenges.
• Able to take high-level requirements and drill these down into detailed functional/technical requirements and relay this back to the internal development team to ensure a fully customized client solution.
• Supporting internal product users on usage and issues.
• Participating in discussions related to current and future functionality and creative solutions.
• Additional duties and responsibilities as assigned.

Qualifications

• Degree or equivalent in computer science or IT-related discipline or equivalent professional experience in a software development environment.
• Experience in translating functional specifications into technical requirements.
• Strong organizational, analytical, and problem-solving skills.
• Confident in communicating with senior-level management, client stakeholders, and end users using layman's terms, both verbally and in written form.
• You have strong technical knowledge in software development.
• Fluent English language skills verbal and written; quality-oriented proposal writing and proposal management experience.
• Nice to have but not mandatory: 2+ years of experience with .NET, Web API, and SQL DB knowledge.
• Willing to travel, as needed.
• Achievement-oriented with an entrepreneurial approach and the commitment to achieve the goal.

IT Project Consultant (Beijing, China)

Our client is offering a Term to Perm contract (ask for details)

Our client is a full practice intellectual property firm with established offices in South-East Asia. They provide comprehensive legal services on all aspects of trademarks, designs, patents, copyright prosecution and litigation, anti-counterfeiting strategies and IP as well as domain names portfolio management.

Our client is seeking an experienced IT professional with proven skills in AI and knowledge of the most recent innovation and technology in the IT field to conduct a market search for a new case management software and who is able to effectively communicate and interface with our client's Partners, managers, employees and with the vendors in China or abroad in both English and Mandarin.

Responsibilities:

• Understanding of the current internal software (Patricia) and its limits;
• Understanding of internal processes and improvement needed;
• A search for a new suitable case management software which will allow our client to be in line with the most recent technology like flexibility, ability to interface and interact with clients (e.g.: online instructions), modular architecture, in line with the most recent A.I. philosophy, electronic filing, and recording of legal docs, deadline management, ad-hoc reporting with flexibility
• Put together an analysis of the result of the current situation and the recommendations for new software for GM, Partners, and CEO including the software(s) recommended, reasons, pros, and controls, costs; implementation plan with timelines and resources needed;
• Finish other tasks assigned by the supervisor.

Qualifications

• An expert IT person with proven skills and experience in the IT field with knowledge of the latest innovations and technologies + A.I.
• Able to effectively communicate and interface with Partners, managers, and employees and with the vendors in China both in mandarin (for foreigners basic notions of Mandarin required) and English.
• (If Expat) must hold a working visa valid for China Mainland or meet the qualifications for getting a working or internship visa
• Strong Project Management skills
• Bachelor's degree or above. Major in English or Law
• At least 5 years of experience within the IT sector, preferably in International Law firms
• Good written and verbal English and Mandarin communication skills
• Ability to communicate in an effective and professional manner with all office personnel, clients, and officials
• Ability to make decisions and work well under pressure
• Ability to prioritize goals and schedule the working day accordingly
• Build and maintain close working relationships with colleagues and clients
• Must be able to work independently but integrate well in a team-oriented environment
• Excellent attention to detail, proactivity, and confidentiality
• Knowledge of Word, Excel, and PowerPoint, Adobe Acrobat Writer, etc
• Technical Management, Technical Understanding, Analyzing Information, Informing Others, Staffing, Problem Solving, Data Center Management, Developing Budgets, Coordination, Strategic Planning, Quality Management

Visual Production Specialist (Kuala Lumpur, Malaysia)

This client will accept candidates willing to relocate.

Our client is a dynamic, fast moving organization that specializes in providing services for trading in the financial markets. With 1000+ employees, they have grown fast since their formation in 2008.

They are looking for experienced Video Production Specialist to Develop interactive visual products with a singular mission — advancing the companies position as an industry leader external knowledge provider.

This qualified individual will create visual products for the three Help Centers (Main, Affiliates and ST/investor) increasing the engagement of clients with Help centers, assisting and guiding them with their questions.

The video production specialist will conceive, develop, and execute troubleshooting and how to do visual content including leading pre-production, production and post-production for videos, screencasts, Gifs etc.

Responsibilities

• Create and develop multimedia (audio/video) content for the company’s Help Centers
• Script assessment, storyboard writing and allocate resources for video projects.
• Record and edit s-log video and sound projects, including selecting program format for final output, capturing and importing media, organizing raw media, editing footage and sound files, creating and inserting static and motion graphics, titling, adding music/voice-over/SFX, media management and archiving project media.
• Collaborate closely with the support team as main internal users and seek approval for localized videos.
• Oversee original story/program concepts for video content; ensure originality and creativity of the final product.
• Work with the EKM team and other colleagues to develop timely and relevant content.
• Exercise independent judgment in the editing and production of the material.
• Ensure message cohesiveness and correct tone by assessing and adjusting visual context, narrative and background audio.
• Serve as a liaison between our client and third-party voice-over providing companies.
• Video Editing; Editing audio and video, importing and organizing media, adding music, voice-overs, sound effects, and colour correction, understanding the basic principles of editing.

Qualifications

• Undergraduate degree in Digital Media Production or equivalent with formal training in animation and motion design with infographics.
• Must have experience in editing
• Thorough knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign, Dreamweaver, Adobe Premiere Pro, Adobe After Effects and other production/multimedia programs; Microsoft Office)
• Minimum of two (2) years professional experience required including a minimum of two (2) years of experience in video production, animation and digital photography.
• Excellent communication skills in both written and spoken English and high level of administrative skill
• Creative thinking skills and ability to address issues proactively
• Ability to take initiative and work independently.
• Ability to organize, multitask and meet very distinct deadlines while expressing a high degree of creativity.
• Ability to consistently exercise discretion and judgment in creative endeavors.
• Ability to accommodate various interpersonal and communication styles.
• Inspired aesthetic and robust samples of smart conceptually led work
• Commanding presentation skills to show your work and sell it
• Hunger for what’s next and new
• Great attitude – How we get the work done is as important as the work we do; positivism and can-do attitude required
• Well versed in video trends and digital media best practices

Graphic Designer (Limassol, Cyprus)

OUR CLIENT IS OPEN TO APPLICANTS FROM OVERSEAS

Our client is a dynamic, fast moving organization that specializes in providing services for trading in the financial markets. With 1000+ employees, they have grown fast since their formation in 2008.

Role Purpose

Smart, inspired, and strategic, this visual storyteller will be working on developing online educational material with a singular mission of advancing our client's position as an industry leader in trading services. This qualified individual will create graphics for education purposes that can be published on different platforms while collaborating with international and in-house experts. The graphic designer will conceive, develop, and execute graphics for educational and informational purposes.

Responsibilities:

• Conceptualize and create enticing assets for educational video deliverables (corporate standard videos for eLearning, etc.).
• Execute 2D/ 3D graphic design tasks such as banners, infographics, logos and any related visual materials.
• Create cover designs for Articles and insights
• Create digital editorial designs for eBooks and outlooks for monthly, quarterly and annual content.
• Collaborate closely with the training team and other internal departments to help facilitate the creation of multimedia educational content.
• Design courses/presentation templates for the training team
• Prepare design plan, concept and layout for motion graphic and video projects.
• Create models, assets, drawings, and illustrations by hand or electronically according to our concepts.
• Work with creative teams to understand project scope and objectives.
• Work with internal and external editors, producers and other designers to complete projects.
• Edit images and photos, and add effects/elements to enhance graphics.
• Research and analyse best design techniques and solutions to create graphic assets.
• Assist in designing and creating storyboards
• Ability to demonstrate basic UX principles via the web, app, or wireframe samples.
• Participate in brainstorming sessions to share new design perspectives and ideas.
• Maintain and follow best practices for versioning control, naming convention and organization of graphic files.
• Maintain up-to-date knowledge about the latest graphic design techniques.
• Ensure compliance with company guidelines and design standards.
• Strong understanding of colour theory, typography and design principles

Qualifications

• Undergraduate degree in Digital Media Production or equivalent with formal training in art and graphic design.
• Must have experience in graphic and editorial design.
• Thorough knowledge of Adobe Creative Suite and especially Photoshop, Illustrator, InDesign, and any other related production/multimedia tools; Microsoft Office).
• Minimum of three (3) years of professional experience required in graphic design.
• Excellent communication skills in both written and spoken English and a high level of administrative skills.
• Good experience and ability to create static 3D models.
• Creative thinking skills and ability to address issues proactively.
• Ability to take initiative and work independently.
• Ability to organize, multitask and meet very distinct deadlines while expressing a high degree of creativity.
• Ability to consistently exercise discretion and judgment in creative endeavors.
• Ability to interact with people of diverse backgrounds; possess strong coaching skills and high attention to detail.
• Ability to accommodate various interpersonal and communication styles.
• Inspired aesthetic and robust samples of smart conceptually led work
• Commanding presentation skills to show your work and sell it
• Hunger for what next and new
• Great attitude; positivity and a can-do attitude required
• Well-versed in visual trends and digital media best practices

Perks

• Outstanding conditions for professional growth and development, work in a very fast pace and challenging environment.
• Relocation package for the family and visa support.
• Competitive salary based on the candidate's expectations and internal benchmark.
• Medical insurance coverage for employees and family members.
• Company contribution to training & development.
• Outstanding office view.
• Result-oriented approach; flexible working conditions.
• Corporate employee share scheme for all the employees.

Trainee Fund Administrator (Jersey)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose:

The Trainee Administrator will support the administration team to deliver day-to-day administration for a portfolio of entities. This is an exciting role in a dynamic and fast-growing team, working with incredibly interesting clients.

Responsibilities:

• Receive tasks from a line manager or mentor, and perform those tasks within set timeframes according to directions or policies and procedures. Where tasks are periodical or are received directly, perform draft work without prompting from a line manager or mentor.
• Monitor incoming emails, and tracking requests to ensure they are captured and responded to on a timely basis. Prepare draft responses to incoming requests and escalate to a mentor or line manager where appropriate.
• Prepare for and attend client company board meetings. Assist with recording and writing minutes. Taking notes to ensure matters arising are captured and monitored on a timely basis.
• Assist with the completion of Customer Due Diligence (CDD) on clients and investors in accordance with company policies and procedures. Work closely with the CDD team.
• Assist with the processing of payments for client entities in accordance with company policies and procedures. Work closely with the accounting counterpart and the payments data team.
• Assist with maintaining statutory records of client companies, partnerships and trusts, making necessary updates as required, without prompting from a line manager or mentor.
• Assist with the completion of client entities' transactions within strict operational deadlines.
• Assist with the collation of information and system record maintenance.
• Ensure all work is filed correctly (paper filing and electronic filing) in real-time as tasks are completed.
• Accurately complete all workflows and check sheets for tasks in real-time, as tasks are completed.
• Liaise professionally with auditors, lawyers, bankers, and other third parties (by email, telephone, and face-to-face).

Qualifications

• Strong academic background and interest to study toward ICSA professional qualification.
• 6-12 months of relevant experience.
• Highly accountable.
• Highly motivated.
• Proactive and responsive.
• Learning agility.
• Team player with a positive attitude.
• Strong communication skills, ability to liaise effectively with clients, third parties, and colleagues.
• Accurate and methodical.
• Good organisational skills with attention to detail.
• Able to work independently, under pressure and to deadlines.
• Competent user of IT
• Being able to demonstrate an understanding of structures and transactions

Desirable skills/experience:
Degree qualified 2.1 or higher
Knowledge of funds and financial services

Senior Fund Administrator - Alternative Investments (Luxembourg)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose: 

The Senior Administrator will be handling client portfolios independently and be the first point of contact for the clients. Primarily responsible for all aspects of the day-to-day administration of the assigned portfolios. You will work closely with the Assistant Manager / Manager and other members of the team.

Responsibilities:​

• Being the primary point of contact on day-to-day administration matters for one or more clients.
• Provide training and guidance to more junior staff members.
• Convene, attend, and prepare minutes for board meetings.
• Proactively liaise with client contacts, lawyers, auditors, and investors.
• Coordinate all company secretarial matters for client corporate entities.
• Ensure completion of all administrative matters for Luxembourg entities under administration.
• Ensure adherence to internal policies and procedures and support others.
• Assist clients and the wider PE team with transactions and new products.
• Play an active role in team meetings and informal meetings. Always adopting an open and solutions-focused approach.
• Identify operational areas of best practice and efficiencies within the administration team and actively support the wider administration team to implement these.
• Support the assistant manager in providing coaching to trainee fund administrators.
• Other project work and ad-hoc tasks as required.

Qualifications

• Proven experience in company secretarial and transfer agency tasks including convening and servicing annual general meetings and meetings of the board of directors for companies and investment fund structures, producing agendas, taking minutes, keeping a register of shareholders/unitholders, etc.
• Proven stakeholder management skills, proven experience in following administrative and operational procedures, and excellent organisational skills
• Proven experience working across matrix-managed delivery teams
• Competency in Microsoft applications including Word, Excel, and Outlook
• ​Understanding of company law and investment funds framework

​Desirable skills/experience:

• Legal background
• Experience in Viewpoint

Senior Fund Administrator (Jersey)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose:

The Fund Administrator will be primarily responsible for all aspects of day-to-day administration for one or more assigned funds or other client structures. You will work closely with the Assistant Manager and other members of the team. This is an exciting role in a dynamic and fast-growing team, working closely with incredibly interesting clients.

Responsibilities:

• Being the primary point of contact on day-to-day administration matters for one or more clients/Convene, attend, and prepare minutes for board meetings.
• Proactively liaise with client contacts, lawyers, auditors, investors, and other third parties.
• Coordinate all company secretarial matters for client entities.
• Undertake a quality review of administration deliverables for a portfolio of clients.
• Ensure completion of all administrative matters, including but not limited to:
• Company secretarial activity.
• Client, third party, and investor queries.
• Transaction-related activity.
• Statutory record maintenance.
• Distributions and capital calls.
• Investor statements and related client reports.
• Reporting of transactions to accountants.
• Anti-money laundering procedures and associated Customer Due Diligence.
• Workflows and check sheets for associated tasks.
• Ensure compliance with regulatory standards.
• Ensure all internal and external deadlines are met.
• Ensure adequate procedures are in place and are followed, implementing improved procedures where necessary.
• Identify exceptions and problems affecting statutory records, communicate the same to management, and assist in their resolution.
• Lead and manage one or more junior administrators. Provide timely feedback on their deliverables.
• Prepare and complete Individual Development Plan and Performance. Management Review of junior administrators.
• Preparation of routine and ad-hoc management reports.

Qualifications

• Strong academic background including ICSA Diploma.
• 3 years + of relevant experience.
• Strong collaborator with a positive attitude.
• Proactive and responsive.
• Excellent communication skills and ability to liaise effectively with clients
• Organised, flexible and keen to learn.
• Good judgment and decision-making skills.
• Analytical with a high level of attention to detail.
• Able to work independently, under pressure and to deadlines.
• Able to provide clear direction and delegates effectively.
• Competent user of IT; proficient skills in word and outlook.

Desirable skills/experience:
Degree qualified 2.1 or higher and Technical knowledge of Funds and financial services legislation and regulations.​
​

Payment Data Administrator 12-Month FTC (Jersey, London, or Luxembourg)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose

​Accurately maintaining the group investors, entities under administration (EUAs), and suppliers banking static data (together, payments static data), ensuring the data is accurate at all times to assist client-facing teams dealing with payments, calls, and distributions.

Taking all actions are in line with company payment data flows.

​Working closely with the Senior Administrator and Manager to efficient service to the client-facing teams across three jurisdictions (Jersey, London, and Luxembourg).

Responsibilities

• Manage incoming emails, and tracking requests to ensure they have been captured and responded to on a timely basis
• Respond to incoming requests and take appropriate actions, including reference and escalation to the line manager where appropriate

Payments Static Data:

• Act as the primary contact on day-to-day payment and static data matters
• Establish and maintain all payment static data either within the accounting and/or payment systems (together, core systems), ensuring the data is accurate to assist client-facing teams
• Perform call-backs to validate bank account change requests from clients or suppliers, liaising with the client-facing teams where necessary
• Follow the end-to-end processes and procedures in place for the setup and maintenance of payment static data in the core systems
• Assist the Senior Administrator in responding to payment static data requests and inquiries within the agreed Service Level Agreement
• Develop a strong understanding of the importance of data integrity and carry out all requests with a quality and control mindset
• Operate only within the established controls in place to mitigate risks

Bank Relationship:

• Process the setup or closing of bank account details within the payment system. Assist the client-facing team in submitting the applications for opening or closing of bank accounts, when required
• Escalate any urgent issues to the Senior Administrator or Manager

Payments:

• Set up, update, and maintain all counterparty and beneficiary bank accounts saved in the core systems, ensuring the data and data flow are accurate to assist client-facing teams dealing with payments
• Prepare payment data flow, including data processed outside the payment systems
• Assist the Senior Administrator and/or Manager in communication with the client-facing teams on occasion payments that are not processed within the expected timeframe
• Assist the Senior Administrator or Manager in coordinating daily signatory requirements in respect of payments

Qualifications

• Strong academic background
• Ability to identify a problem and consider solutions in discussion with the Senior Administrator or Manager skills
• Ability to effectively prioritise tasks with a high volume of time-sensitive tasks quickly and appropriately.
• Accurate, compliant, and methodical
• Team player with a positive attitude
• Ability to work collaboratively and effectively with the immediate and wider teams
• Confident communicator with the ability to liaise effectively with clients and other third parties

Desirable Skills:

1. Previous experience in the fund industry
2. Experience in using treasury management systems and Swift
3. Experience in using core accounting and corporate secretarial systems (Investran, Yardi, Viewpoint)

Fund Administrator (Jersey)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose

The Administrator will be primarily responsible for all aspects of day-to-day administration for one or more assigned funds. You will work closely with the Assistant Manager of the team.

Responsibilities:

• Perform as the primary point of contact on day-to-day administration matters for a portfolio of client entities for tasks including but not limited to:
  • Company secretarial activity.
  • Processing client, third party, and investor queries.
  • Processing paperwork for transaction-related activity.
  • Maintaining registers and files.
  • Processing distributions and capital call notices and payments.
  • Preparing and distributing investor statements and related client reports.
  • Reporting transactions to accountants and sharing knowledge with team trainees.
• Accurately complete all workflows and check sheets for tasks in real-time, as tasks are completed.
• Monitor incoming emails, and tracking requests to ensure they are captured and responded to on a timely basis. Respond to incoming requests and escalate to a mentor or line manager where appropriate.
• Convene and attend client company board meetings. Record action points and write minutes. Ensure matters arising are circulated, monitored, and completed accurately and on a timely basis.
• Maintain statutory records of client companies, partnerships, and trusts, making necessary updates as required.
• Perform the day-to-day contact role for client entities' businesses.
• Collate information for system record maintenance, ensuring all required data is held within the appropriate system.
• Proactively assist with the completion of Customer Due Diligence (CDD) on clients and investors in accordance with company policies and procedures. Work closely with the CDD team.
• Proactively assist with the processing of payments for client entities in accordance with company policies and procedures.
• Work closely with the accounting counterpart and the payments data team
• Ensure all work is filed correctly (paper filing and electronic filing) in real-time as tasks are completed
• Liaise professionally with auditors, lawyers, bankers and other third parties (by email, telephone, and face to face)​

Qualifications

• Strong academic background
• Willing to study towards ICSA
• 12 months + relevant experience
• Highly accountable
• Highly motivated
• Proactive and responsive
• Learning agility
• Team player with a positive attitude
• Excellent communication skills and ability to liaise effectively with clients and investors
• Organised and flexible
• Analytical with a high level of attention to detail
• Good judgment and decision-making skills
• Able to work independently, under pressure, and to deadlines
• Competent user of IT; proficient skills in Word, Excel and Outlook
• Being able to thoroughly explain structures and transactions

​Desirable skills/experience:

​1. Technical knowledge of funds and financial services legislation and regulations

Client Take On, Project Manager (Jersey)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose:
Responsible for the onboarding of new businesses, liaising with both internal and external parties on various closing matters, such as CDD, tax, and legal documentation.
Coordinate corporate governance matters including, arranging board meetings, and updating client data systems.
Ensure overall delivery of the closing in accordance with the agreed timetable and that any matters arising are resolved in a timely manner.

Responsibilities:

• Ownership of the company closing process includes preparing a detailed plan to schedule key milestones, workstreams, and activities.
• Lead the onboarding of the new business, acting as the main point of contact for the client and other third parties, such as lawyers and tax advisers.
• Provide weekly updates (daily updates closer to closing dates) to the Senior Management Team on the status of the closing.
• Work collaboratively with the Head of Business Development, Client Directors, CDD, and Compliance teams to ensure that the timetable for closing is adhered to and that any matters arising are escalated on a timely basis.
• Work collaboratively with the client-facing accounting and admin managers to ensure a coordinated approach to the new business/client relationship and handover.
• Complete any required comprehensive reviews to ensure quality output.
• Focus on high-level issues for the team and initiate actions to resolve issues.
• Ensure all procedures, workflows, and systems are completed and/or updated, as appropriate, in a timely manner.
• Ensure compliance with statutory and regulatory requirements. Where events occur, addressing the root cause and working with appropriate colleagues to implement solutions.
• Produce a handover pack for client-facing teams, to ensure a smooth transition from the closing team to the client-facing team.
• Support additional ad hoc work when requested.

Qualifications:

• ICSA diploma/ACCA or equivalent.
• Established relevant experience.
• Strong technical knowledge of corporate and funds legislation and regulations.
• Self-led and accountable.
• Strong collaborator with a positive attitude.
• Excellent communication skills and ability to liaise effectively with clients.
• Proactive and responsive with the ability to drive the business forward.
• Good judgment and decision-making skills.
• Line management experience; able to lead and motivate staff.
• Strong analytical skills and a high standard of accuracy and attention to detail.
• Able to manage conflict situations confidently and discreetly.
• Able to multi-task whilst prioritising key responsibilities.
• Able to work independently, under pressure, and to deadlines effectively delegating with clear direction as appropriate.
• Able to develop and take on more complex tasks.
• High level of proficiency across Microsoft platforms.

Desirable skills:

• A-Levels minimum ABB or equivalent, degree qualified 2.1 or higher or equivalent.
• In-depth understanding of alternative investment structures.
• Previous new business onboarding and/or closing experience.
• Experience using viewpoint.

Client Due Diligence Trainee Administrator - 6-Month FTC (Jersey)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose:

 The Trainee Administrator will be primarily responsible for all aspects of administration for the client due diligence team. You will be a member of the client due diligence team responsible for liaising with your client-facing colleagues, preparing client due diligence workflows, and completing related processes.

Responsibilities:

• Undertake client due diligence reviews in accordance with company policy and procedure, conducting thorough reviews and enhanced due diligence as applicable.
• Work with the assistant manager to undertake communications with colleagues or client due diligence matters, ensuring the status of a client's AML is clear to the relevant client-facing managers and client relationship officers,
• Working as part of a team to ensure immediate and upcoming anti-money laundering obligations are met, planning the client due diligence reviews for the period.
• Review the overnight screening system daily and ensure it remains up to date.
• Accurately complete all workflows and check-sheets for tasks in real-time, as tasks are completed; keeping the relevant systems up to date and accurate.
• Update the PEP register for any identified PEP relationships in accordance with the relevant Company policy and procedure.
• Update the appropriate system for any ultimate beneficial owner and controller relationships in accordance with the relevant Company policy and procedure.
• Undertake ad-hoc projects from time to time as requested by the head of the department.
• Ensure all work is filed correctly (paper filing and electronic filing) in real-time as tasks are completed.
• Accurately complete time records in real-time as tasks are completed.
• Liaise professionally with colleagues and third parties (by email, telephone, and face-to-face).
• Attend all required in-house training sessions, take notes, and apply the training to your day-to-day tasks.

Qualifications

• Strong academic background with GCSE and A-Levels in grades A and B.
• Team player with a positive attitude.
• Excellent communication skills - ability to liaise effectively with clients and investors.
• Accurate and methodical.
• Good judgment and decision-making skills.
• Organised, flexible, and keen to learn.
• Able to work independently, under pressure, and to deadlines.
• Competent user of IT.

Desirable skills/experience:

1. Technical knowledge of Funds and Financial services legislation and regulations
2. Knowledge of another language