Trainee Fund Administrator (Jersey)

Trainee Fund Administrator (Jersey)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose:

The Trainee Administrator will support the administration team to deliver day-to-day administration for a portfolio of entities. This is an exciting role in a dynamic and fast-growing team, working with incredibly interesting clients.

Responsibilities:

• Receive tasks from a line manager or mentor, and perform those tasks within set timeframes according to directions or policies and procedures. Where tasks are periodical or are received directly, perform draft work without prompting from a line manager or mentor.
• Monitor incoming emails, and tracking requests to ensure they are captured and responded to on a timely basis. Prepare draft responses to incoming requests and escalate to a mentor or line manager where appropriate.
• Prepare for and attend client company board meetings. Assist with recording and writing minutes. Taking notes to ensure matters arising are captured and monitored on a timely basis.
• Assist with the completion of Customer Due Diligence (CDD) on clients and investors in accordance with company policies and procedures. Work closely with the CDD team.
• Assist with the processing of payments for client entities in accordance with company policies and procedures. Work closely with the accounting counterpart and the payments data team.
• Assist with maintaining statutory records of client companies, partnerships and trusts, making necessary updates as required, without prompting from a line manager or mentor.
• Assist with the completion of client entities’ transactions within strict operational deadlines.
• Assist with the collation of information and system record maintenance.
• Ensure all work is filed correctly (paper filing and electronic filing) in real-time as tasks are completed.
• Accurately complete all workflows and check sheets for tasks in real-time, as tasks are completed.
• Liaise professionally with auditors, lawyers, bankers, and other third parties (by email, telephone, and face-to-face).

Qualifications

• Strong academic background and interest to study toward ICSA professional qualification.
• 6-12 months of relevant experience.
• Highly accountable.
• Highly motivated.
• Proactive and responsive.
• Learning agility.
• Team player with a positive attitude.
• Strong communication skills, ability to liaise effectively with clients, third parties, and colleagues.
• Accurate and methodical.
• Good organisational skills with attention to detail.
• Able to work independently, under pressure and to deadlines.
• Competent user of IT
• Being able to demonstrate an understanding of structures and transactions

Desirable skills/experience:
Degree qualified 2.1 or higher
Knowledge of funds and financial services