Senior Fund Administrator – Alternative Investments (Luxembourg)

Senior Fund Administrator – Alternative Investments (Luxembourg)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose: 

The Senior Administrator will be handling client portfolios independently and be the first point of contact for the clients. Primarily responsible for all aspects of the day-to-day administration of the assigned portfolios. You will work closely with the Assistant Manager / Manager and other members of the team.

Responsibilities:​

• Being the primary point of contact on day-to-day administration matters for one or more clients.
• Provide training and guidance to more junior staff members.
• Convene, attend, and prepare minutes for board meetings.
• Proactively liaise with client contacts, lawyers, auditors, and investors.
• Coordinate all company secretarial matters for client corporate entities.
• Ensure completion of all administrative matters for Luxembourg entities under administration.
• Ensure adherence to internal policies and procedures and support others.
• Assist clients and the wider PE team with transactions and new products.
• Play an active role in team meetings and informal meetings. Always adopting an open and solutions-focused approach.
• Identify operational areas of best practice and efficiencies within the administration team and actively support the wider administration team to implement these.
• Support the assistant manager in providing coaching to trainee fund administrators.
• Other project work and ad-hoc tasks as required.

Qualifications

• Proven experience in company secretarial and transfer agency tasks including convening and servicing annual general meetings and meetings of the board of directors for companies and investment fund structures, producing agendas, taking minutes, keeping a register of shareholders/unitholders, etc.
• Proven stakeholder management skills, proven experience in following administrative and operational procedures, and excellent organisational skills
• Proven experience working across matrix-managed delivery teams
• Competency in Microsoft applications including Word, Excel, and Outlook
• ​Understanding of company law and investment funds framework

​Desirable skills/experience:

• Legal background
• Experience in Viewpoint