Senior Fund Administrator (Jersey)

Senior Fund Administrator (Jersey)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose

The Senior Fund Administrator will be primarily responsible for all aspects of day-to-day administration for one or more assigned funds or other client structures. You will work closely with the Assistant Manager and other members of the team. This is an exciting role in a dynamic and fast-growing team, working closely with incredibly interesting clients.

Responsibilities:

• Being the primary point of contact on day-to-day administration matters for one or more clients
• Convene, attend and prepare minutes for board meetings.
• Proactively liaise with client contacts, lawyers, auditors, investors and other third parties
• Coordinate all company secretarial matters for client entities.
• Undertake quality review of administration deliverables for a portfolio of clients.
• Ensure completion of all administrative matters, including but not limited to:
  a. Company secretarial activity
  b. Client, third party and investor queries
  c. Transaction related activity
  d. Statutory record maintenance
  e. Distributions and capital calls
  f. Investor statements and related client reports
  g. Reporting of transactions to accountants
  h. Anti-money laundering procedures and associated Customer Due Diligence
  i. Workflows and check sheets for associated tasks
• Ensure compliance with regulatory standards.
• Ensure all internal and external deadlines are met.
• Ensure adequate procedures are in place and are followed, implementing improved procedures where necessary.
• Identify exceptions and problems affecting statutory records, communicating same to management, and assisting in their resolution.
• Lead and manage one or more junior administrators. Provide timely feedback on their deliverables.
• Prepare and complete Individual Development Plan and Performance Management Review of junior administrators.
• Preparation of routine and ad-hoc management reports.

Qualifications

• Strong academic background (GCSEs minimum B (grade 5) in Maths and English or equivalent and A-Levels minimum ABB or equivalent)
• Holds ICSA Diploma
• 3 years + relevant experience
• Strong collaborator with positive attitude
• Proactive and responsive
• Excellent communication skills ability to liaise effectively with clients
• Organised, flexible and keen to learn
• Good judgement and decision-making skills
• Analytical with high level of attention to detail
• Able to work independently, under pressure and to deadlines
• Able to provide clear direction and delegates effectively
• Competent user of IT; proficient skills in word and outlook