Project Specialist – Chief of Staff (Kuala Lumpur, Malaysia)

Project Specialist – Chief of Staff – Malaysia

Our client is a dynamic, fast-moving organization that specializes in providing services for trading in the financial markets. With 1000+ employees, they have grown fast since their formation in 2008.

Our client is seeking Chief of Staff to join them who will support the Head of the Department in tactical planning and implementation activities across the department and partnering teams.

The successful candidate will create new processes and frameworks with the highest output quality, structured in a way that allows our client to use them as standards for all services and products as they scale. You will act as the company’s flexible pair of hands that can provide quick analysis, frameworks, business cases, and implementation plans for numerous strategic requests.

The Chief of Staff should be capable of taking a vague business problem and bring structure to the problem and find a solution via an effective narrative. This also means adhering to the standards of structure, tool use, templates, and performance expectations of the group projects.

Project management responsibilities include the coordination and completion of projects on time within budget and within scope. Set deadlines, assign responsibilities, and monitor and summarize the progress of the project. Prepare reports for senior management regarding the status of all assigned projects and ensure standard platform information and reporting to see trends and identify risks.

The Chief of Staff will have extensive stakeholder interaction and will demonstrate solid communication and cultural attributes of the company.

Responsibilities:

• Build frameworks and business cases for executive leadership
• Make business recommendations to the leadership based on analysis in a structured and impactful way
• Create well-defined executive presentations
• Provide quick turnaround implementation of strategic requests
• Assist the Head of Department in tactical and administrative arrangements on ensuring projects and strategic requests to move forward in full leadership alignment
• Coordinate internal resources and third parties/vendors for the flawless execution of projects
• Ensure that all projects are delivered on time, within the scope, and within budget
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
• Ensure resource availability via capacity planning and proper allocation via skill sets and competencies
• Develop a detailed project plan to monitor and track progress on a standard platform and template for information
• Manage changes to the project scope, project schedule and project costs using appropriate verification techniques
• Measure project performance using appropriate tools and techniques, and maintain comprehensive project documentation
• Update and manage the relationship with all stakeholders
• Perform risk management to minimize project risks

Qualifications

• Solid knowledge in project management through both related theory, best practices, and practical execution of complex cross-functional projects
• Solid organizational skills including attention to detail and multitasking skills
• Solid experience in communicating project plans, progress, and results to all levels of management (projects communications best practices)
• Experience in using project tools, platforms, documentation templates, reporting business reviews, etc. for a large global team
• Management consulting or in-house S&P team experience is a huge plus
• Project Management Professional (PMP) / PRINCE II / LSS (DMAIC) certification is greatly preferred
• Bachelor’s Degree or MBA in the appropriate field of study or equivalent work experience
• Experience creating cost models, developing and tracking budgets and financial performance is a plus