Payment Data Administrator 12-Month FTC (Jersey, London, or Luxembourg)

Payment Data Administrator 12-Month FTC (Jersey, London, or Luxembourg)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose

​Accurately maintaining the group investors, entities under administration (EUAs), and suppliers banking static data (together, payments static data), ensuring the data is accurate at all times to assist client-facing teams dealing with payments, calls, and distributions.

Taking all actions are in line with company payment data flows.

​Working closely with the Senior Administrator and Manager to efficient service to the client-facing teams across three jurisdictions (Jersey, London, and Luxembourg).

Responsibilities

• Manage incoming emails, and tracking requests to ensure they have been captured and responded to on a timely basis
• Respond to incoming requests and take appropriate actions, including reference and escalation to the line manager where appropriate

Payments Static Data:

• Act as the primary contact on day-to-day payment and static data matters
• Establish and maintain all payment static data either within the accounting and/or payment systems (together, core systems), ensuring the data is accurate to assist client-facing teams
• Perform call-backs to validate bank account change requests from clients or suppliers, liaising with the client-facing teams where necessary
• Follow the end-to-end processes and procedures in place for the setup and maintenance of payment static data in the core systems
• Assist the Senior Administrator in responding to payment static data requests and inquiries within the agreed Service Level Agreement
• Develop a strong understanding of the importance of data integrity and carry out all requests with a quality and control mindset
• Operate only within the established controls in place to mitigate risks

Bank Relationship:

• Process the setup or closing of bank account details within the payment system. Assist the client-facing team in submitting the applications for opening or closing of bank accounts, when required
• Escalate any urgent issues to the Senior Administrator or Manager

Payments:

• Set up, update, and maintain all counterparty and beneficiary bank accounts saved in the core systems, ensuring the data and data flow are accurate to assist client-facing teams dealing with payments
• Prepare payment data flow, including data processed outside the payment systems
• Assist the Senior Administrator and/or Manager in communication with the client-facing teams on occasion payments that are not processed within the expected timeframe
• Assist the Senior Administrator or Manager in coordinating daily signatory requirements in respect of payments

Qualifications

• Strong academic background
• Ability to identify a problem and consider solutions in discussion with the Senior Administrator or Manager skills
• Ability to effectively prioritise tasks with a high volume of time-sensitive tasks quickly and appropriately.
• Accurate, compliant, and methodical
• Team player with a positive attitude
• Ability to work collaboratively and effectively with the immediate and wider teams
• Confident communicator with the ability to liaise effectively with clients and other third parties

Desirable Skills:

1. Previous experience in the fund industry
2. Experience in using treasury management systems and Swift
3. Experience in using core accounting and corporate secretarial systems (Investran, Yardi, Viewpoint)