Fund Administrator (Jersey)

Fund Administrator (Jersey)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose

The Administrator will be primarily responsible for all aspects of day-to-day administration for one or more assigned funds. You will work closely with the Assistant Manager of the team.

Responsibilities:

• Perform as the primary point of contact on day-to-day administration matters for a portfolio of client entities for tasks including but not limited to:
  • Company secretarial activity.
  • Processing client, third party, and investor queries.
  • Processing paperwork for transaction-related activity.
  • Maintaining registers and files.
  • Processing distributions and capital call notices and payments.
  • Preparing and distributing investor statements and related client reports.
  • Reporting transactions to accountants and sharing knowledge with team trainees.
• Accurately complete all workflows and check sheets for tasks in real-time, as tasks are completed.
• Monitor incoming emails, and tracking requests to ensure they are captured and responded to on a timely basis. Respond to incoming requests and escalate to a mentor or line manager where appropriate.
• Convene and attend client company board meetings. Record action points and write minutes. Ensure matters arising are circulated, monitored, and completed accurately and on a timely basis.
• Maintain statutory records of client companies, partnerships, and trusts, making necessary updates as required.
• Perform the day-to-day contact role for client entities’ businesses.
• Collate information for system record maintenance, ensuring all required data is held within the appropriate system.
• Proactively assist with the completion of Customer Due Diligence (CDD) on clients and investors in accordance with company policies and procedures. Work closely with the CDD team.
• Proactively assist with the processing of payments for client entities in accordance with company policies and procedures.
• Work closely with the accounting counterpart and the payments data team
• Ensure all work is filed correctly (paper filing and electronic filing) in real-time as tasks are completed
• Liaise professionally with auditors, lawyers, bankers and other third parties (by email, telephone, and face to face)​

Qualifications

• Strong academic background
• Willing to study towards ICSA
• 12 months + relevant experience
• Highly accountable
• Highly motivated
• Proactive and responsive
• Learning agility
• Team player with a positive attitude
• Excellent communication skills and ability to liaise effectively with clients and investors
• Organised and flexible
• Analytical with a high level of attention to detail
• Good judgment and decision-making skills
• Able to work independently, under pressure, and to deadlines
• Competent user of IT; proficient skills in Word, Excel and Outlook
• Being able to thoroughly explain structures and transactions

​Desirable skills/experience:

​1. Technical knowledge of funds and financial services legislation and regulations