Client Due Diligence Administrator (Jersey)

Client Due Diligence Administrator (Jersey)

Our client is an international fund administration and accounting services firm established in 2007. Our client specialises in private equity, debt, and real estate asset classes.

Role Purpose

Primarily responsible for all aspects of administration for the client due diligence (CDD). The person is responsible for identifying the CDD requirements (gap analysis) for new and existing clients in accordance with company policy and procedures. The role will entail communication with the client-facing team, client relationship officers, clients, and investors on client due diligence matters.

Responsibilities:​

• Undertake client due diligence reviews in accordance with company policy and procedure, conducting thorough reviews and enhanced due diligence as applicable
• Perform and send the gap analysis to client-facing teams, clients, and investors on a timely basis. Liaise with the relevant parties until the required CDD documentation is received
• Review the overnight screening system on a daily basis and ensure it remains up to date
• Accurately complete all workflows and check-sheets for tasks in real-time, as tasks are completed; keeping the relevant systems up to date and accurate
• Update the PEP register for any identified PEP relationships in accordance with the relevant company policy and procedure
• Update the appropriate system for any ultimate beneficial owner and controller relationships in accordance with the relevant company policy and procedure
• Ensure CDD documentation is maintained and accessible in line with the requirements of company policy and procedure. All work is filed correctly (paper filing and electronic filing) in real-time as tasks are completed
• Prepare CDD exceptions, when required, and provide regular status updates to the line manager and Head of the Department
• Work with the manager to undertake communications with client-facing teams, client relationship officers, clients and investors on client due diligence matters, ensuring the CDD collection is undertaken promptly
• Liaise professionally with colleagues and third parties (by email, telephone and face to face)
• Monitor incoming email and responded to CDD-related queries on a timely basis. Escalate to the line manager where appropriate
• Work as part of a team to ensure immediate and upcoming anti-money laundering obligations are met, planning the client due diligence reviews for the period
• Assist Managers with weekly/monthly reports as and when needed
• Assist the CDD trainees with technical CDD requirements
• Undertake ad-hoc projects from time to time as requested by the Head of Department
• Accurately complete time records in real-time as tasks are completed
• Attend all required in-house training sessions, take notes, and applying the training to your day-to-day tasks

Qualifications

• Two years of experience working in an Anti-Money Laundering and/or Client Due Diligence environment
• Strong academic background
• Excellent communication skills and ability to liaise effectively with clients and investors
• Ability to read and interpret structured charts
• Sound problem-solving skills
• Good prioritization skills to deal with a high volume of time-sensitive tasks quickly and appropriately.
• Good judgment and decision-making skills
• Accurate, compliant, and methodical
• Team player with a positive attitude
• Ability to work independently, under pressure and to deadlines
• Competent user of IT

Desirable:
Technical knowledge of Funds and financial services legislation and regulation
Holds AML certificate or similar relevant qualification
Experience using Viewpoint