Office Administrator – Corporate Travel Desk (Kuala Lumpur, Malaysia) 

Office Administrator – Corporate Travel Desk (Kuala Lumpur, Malaysia) 

(Will accept candidates willing to re-locate)

Our client is a dynamic, fast moving organization that specializes in providing services for trading in the financial markets. With 1000+ employees, they have grown fast since their formation in 2008.

They are seeking an Office Administrator to manage the whole process for Business Travel Desk, including travel itineraries, accommodation, schedule, cash advance calculation, claims, per diem and payments.

Responsibilities

• Researching and comparing travel and accommodation options to secure the most cost effective and quality options.

• Managing relationships and negotiating contracts and/or rates with travel agencies, service providers, hotels and other vendors.

• Developing, improving and ensuring compliance in all aspects of corporate travel policies, processes and procedures.

• Monitoring costs, reconciling expenses and creating travel and expense reports.

• Processing reimbursements and allowances for travel/accommodation expenses.

• Providing advice on travel documents, insurance, regulations etc.

• Attend employee queries, and perform ad hoc activities and duties assigned.

Qualifications

• Proven working experience as Corporate Travel Administrator or a related field.

• Comfortable working in a fast-paced environment, adaptable to change and agile.

• Strong execution focus, combined with the ability to multitask, with attention to detail.

• Able to work in a team and individually.

• Excellent interpersonal and communication skills, proficiency in English verbal and written communications skills, with a service mindset.

• Minimum academic qualification: Degree in Business Administration/ or equivalent.

• Minimum experience: 1-2 years in Travel desk and office administration.