Privacy Policy

Last updated: [20.10.2025]

Atrium HR Consulting Limited (“Atrium”, “we”, “us”, or “our”) is committed to protecting the privacy of our clients, contractors, affiliates, and users of our websites. We want to provide a safe and secure experience and to handle your personal information in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the EU General Data Protection Regulation (EU GDPR).

This Privacy Policy explains how we collect, use, share and protect personal information across all Atrium websites, including www.atriumhr.com, www.welcometoatrium.com, and any other landing pages related to our services.

1. Information We Collect

We may collect and process personal information through various channels, including:

  • our websites and landing pages;
  • written correspondence (including email);
  • telephone conversations or video calls;
  • meetings or events with our consultants and partners; and
  • forms, surveys, or online registrations.

The information we collect may include:

  • contact details such as name, email address, telephone number, company, and job title;
  • service-related information such as your preferences, enquiries, or history with Atrium;
  • technical information such as your IP address, browser type, operating system, and usage data;
  • wellbeing or employment information, where you have provided this to us as part of our professional services.

We only collect the data necessary for legitimate business purposes.

2. How We Use Your Information

We use personal information for the following purposes:

1. To provide and manage our services, including Employee Benefits, Wellbeing, Recruitment, Training & Development, and HR Solutions.

2. To maintain our business relationship where you are a client, service user, contractor, affiliate, or website visitor.

3. To respond to enquiries and requests for information.

4. To fulfil contractual obligations.

5. To send updates about our services, events, industry news, and marketing communications, where lawful to do so.

You will always have the option to unsubscribe or opt out from such communications.

6. To share relevant information with other companies within the Atrium Group, and with trusted third parties who assist us in providing our services.

7. To comply with legal obligations or respond to lawful requests by public authorities.

8. To analyse and improve our website performance, user experience, and service offerings.

We do not sell or rent personal data to any third parties.

3. Sharing Your Personal Information

We may share your information with:

Trusted third parties who provide services on our behalf, such as:

  • IT consultants and service providers supporting our systems and infrastructure;
  • wellbeing professionals, counsellors, or contractors engaged to deliver services to clients;
  • professional advisers including auditors, legal counsel, or insurers.
  • Other companies within the Atrium Group to deliver services or manage client relationships.
  • Regulatory, government or law enforcement agencies, where required by law.

All third parties are required to handle your data securely and only for legitimate purposes consistent with this Privacy Policy.

4. Legal Basis for Processing (GDPR)

Atrium HR Consulting Limited is the Data Controller of your personal information.

Our lawful bases for processing include:

  • the performance of a contract with you;
  • your consent, where required;
  • our legitimate business interests, such as service delivery and relationship management; and
  • compliance with legal obligations.

We will retain your information only for as long as necessary to fulfil the purposes set out in this policy, including legal, accounting, and reporting requirements.

5. Your Data Protection Rights

If you are located in the United Kingdom or the European Economic Area (EEA), you have the following rights under data protection law:

  • The right to access the information we hold about you.
  • The right to rectification of inaccurate or incomplete information.
  • The right to erasure (“right to be forgotten”).
  • The right to object to processing based on legitimate interests.
  • The right to restrict processing in certain circumstances.
  • The right to data portability.
  • The right to withdraw consent at any time (where consent is the basis for processing).
  • To exercise these rights, please contact us at infodpo@atriumhr.com.

6. Cookies and Tracking Technologies

Our websites use “cookies” and similar technologies to enhance your browsing experience, analyse website traffic, and personalise content.

Cookies do not access information stored on your computer or collect personally identifiable data. Most browsers automatically accept cookies, but you can choose to reject them through your browser settings. This may affect the functionality of our website.

We may also use third-party tools (such as Google Analytics or Google Ads) to track website activity and display relevant advertising. For more general information about cookies, please visit www.allaboutcookies.org.

7. Marketing Communications

We may use your information to send updates, newsletters, or details of new services and events.

  • You may unsubscribe at any time by clicking the link in our emails or by contacting us directly.
  • We will not send marketing communications where our interests are overridden by your rights, or without your consent where required.

8. Data Security

We take data security seriously and use industry-standard technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction.

Access to personal data is restricted to authorised personnel only, and data is encrypted and securely stored.

9. Automated Decision-Making

Atrium does not use personal data for automated decision-making or profiling that produces legal or similarly significant effects.

10. Children’s Information

We do not knowingly collect personal information from individuals under the age of 18. If you believe a minor has provided us with personal information, please contact us immediately at infodpo@atriumhr.com, and we will delete it promptly.

11. Complaints

If you have concerns about how we handle your data, please contact our Data Protection Officer at infodpo@atriumhr.com. We will do our best to resolve your complaint. If you are not satisfied, you can contact the Information Commissioner’s Office (ICO) at www.ico.org.uk or by telephone at 0303 123 1113.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will take effect immediately upon publication on our websites. If we make material changes, we will post a prominent notice to inform you. If Atrium HR Consulting Limited is merged with or acquired by another company, your information may be transferred to the new owners so that we may continue to provide our services.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or your personal data, please contact:

Data Protection Officer
Atrium HR Consulting Limited
Email: infodpo@atriumhr.com