Event Manager – International School – Cologne, Germany

Event Manager – International School – Cologne, Germany

Our client is a private, non-selective, co-educational, non-faith day school located in Germany.  They are seeking an Event Manager to handle their Extra Curricular Activities. 

The Secondary Computing Teacher will plan, organize and implement classes according to the UK curriculum.

Role Purpose:

• The core aim of the Event Manager -Extra Curricular Activities is to ensure a rich and diverse extra-curricular
  activities programme to cover the four key areas; term-time club activities, holiday programmes, sports
  fixtures and school trips tailored to the needs of all age ranges.

Role Profile

Role Title:  Event Manager – International School
Role Location: Cologne, Germany

Responsibilities

• Building and maintaining useful links and contacts to support the school’s extra-curricular offer.
• Marketing club and holiday activities both internally and externally.
• Organisation and realisation of school events.
• Managing the timeline for establishing teacher-led holiday activities, including scheduling, publicity,
  enrolment, invoicing, payment and teacher remuneration, in line with the internal holiday
  programme policy.
• Ensuring a functioning timetable for club activities which avoid conflicts in terms of resources and
  space.
• Maintaining registers and records of pupil/staff participation in extra-curricular activities.
• Ensuring necessary contractual agreements are in place between the families of external pupils and
  the school.
• Supporting trip organisers in making appropriate bookings for transport, accommodation and
  activities, ensuring these are in line with the school’s trip policy.
• Supporting the resourcing of club activities, in conjunction with Heads of Section and the Ordering
  Department.
• Tracking the numbers of external participants in clubs in order to ensure that insurance
  requirements are met.
• Ensure that the school’s management team are updated with all relevant information in a timely
  manner
• Supporting Heads of Section/Department in developing a balanced club programme and in
  communication with parents

Qualifications

• Excellent interpersonal and communications skills including the ability to relate well to people on all
levels with sensitivity, tact and diplomacy
• First class organisational and administrative skills
• Excellent written and spoken communication skills. Fluency in both English and German is a
prerequisite for this position
• At least 4 years of experience in a comparable position as Event Manager
• A positive individual with a can-do attitude and the ability to work well as part of a team
• Experience of working in a school environment would be advantageous but is not essential