Resource Supervisor (Malta)

Our client, an industry leading Fire Safety and Security company, have an incredible opportunity for an Resource Supervisor to join the team in Birkirkara, Malta.

This is a fantastic opportunity for a Resources Supervisor based in Malta to provide on-going support to individuals, determine their requirements and accurately assess resource needs whilst providing sufficient capacity to be in line with the company’s goals.

Responsibilities:

• To start the day ahead of scheduled starting time to monitor staff’s punctuality on different sites. This shall be coordinated with the site supervisors and team leader for different projects
• Confirming with site supervisors if there were any changes which should be recorded on the site allocation
• Any type of leave, be it sick leave or annual leave must be recorded accurately and re-confirmed with staff accordingly
• Monitoring staff’s performance via attitude, concerns and workload is of crucial importance and is done through weekly site visits
• Translating all acquired knowledge into a set of KPI’s
• Monitoring of attire and replacing uniforms where necessary
• Monitoring and recording of staff clocking out behaviour
• Coordinating with the site supervisors for different projects where necessary

Weekly Basis

• Checking of timesheets every Monday and recording them on the site allocation and timesheet checklist
• Checking of leave recorded on the system
• Passing on timesheets not later than Tuesday to be inputted on Epicor
• Taking into account when the end of the month is on a weekday to carry out the latter accordingly. Also, timesheets have to be submitted not later than the 2nd day of the month.
• Checking cleanliness of vans (interior and exterior)
• Ensuring each employee who drives a van has his vehicle checked via the hands-on system by comparing the previous week to ensure employees started and left home on time as per site allocation
• Planning site allocations
• Organizing and coordinating the shifting of tools with the store manager from site to site
• Scheduling short meetings with every project leader a month ahead and re-confirming the works that were already planned for the following week. Avoiding red hours for the installation team by following the below;
  • Is the site ready for the installation?
  • Do we need a scaffold for the works or any motorized working platform?
  • Are there any requirements from the client that we need to take care during installation?
  • Do we have a store in place?
  • Working drawing/sketch is it ready and agreed with the client?
  • Any missing material which will affect the installation phase?
  • Are stores personnel advised to deliver the material?
  • Is the Team Leader advised about the job?
  • How many hours quoted hours have we got to complete this job?
  • What are the time frames?
  • Do we have a budget for overtime if we need to work extra hours?

Quarterly Bases

• Checking leave entitlement for each quarter is used or planned
• Stocktaking of tools
• Inspecting of vans and recording any damages

Half Yearly Bases

• Reviewing of KPI’s with the workforce manager and employees

Other Duties

• Selecting the right tools (quality and durability) when replacing or getting a new tool
• Introducing new sub-contractors for possible collaboration on jobs
• Interviewing and selecting new employees as required
• Reviewing new methods of installations and tool requirements
• Negotiating installation rates with sub-contractors on project bases as per project leader guidelines
• Issuing sub-contractor receipt entries on Epicor
• Issuing job entries for tools on Epicor
• Requesting uniform replacements