Assistant Operations Executive (Malaga, Spain)

Assistant Operations Executive (Malaga, Spain)

Our client, an international insurance and financial services group is looking to hire a bilingual Assistant Operations Executive for their team in Malaga.

Role Purpose

The Operations Executive is responsible for facilitating, supporting, and coordinating functions from across the Group International so that they can operate efficiently and focus upon its core competencies and objectives.

In this role, the Operations Executive will support the Operations Manager in the administration of group functions as they relate to the group.
In addition, the Operations Executive will take responsibility for certain office management duties as indicated by the Operations Manager of the group.

Duties & Responsibilities

• Reporting: Support performance management by collecting data and information as it relates to staff activities and present findings in a clear manner.
• Systems: Liaise with IT systems support of the Group to ensure
  implemented systems infrastructure provides reliable support.
• Administration: Liaise with OM to carry out administrative support and functions as they relate to the group.
• Global Servicing and develop, maintain and communicate management information to the Group.
• Financial Accounts: Liaise with OM to undertake responsibility of Group accountants and group accountants to ensure meaningful management accounts are delivered and accounting
  functions, including but not limited to payroll, are carried out on behalf of the company.
• Human Resources: Act as the point of contact and HR administrator within the group to
  ensure all elements of the employee life cycle are administered effectively whilst liaising with HR third party providers.
• Office Management: Liaise wit OM to undertake responsibility for the day to day management of office space and functionality for the group.
  Representation: Promote and support the corporate visions, values and brand identity of the group by acting as an ambassador of the company.
• General: Other duties required in the support of the group and the operation efficiency of the company.

Competencies

• Persuasive Communication: Excellent interpersonal, written and verbal communication skills to express ideas or facts, orally or in writing, in a clear and persuasive manner to convince others to own expressed point of view.
• Language: Fluent English, fluent Spanish
• Planning and Organising: Exceptional time management skills, energetic and highly skilled ability to establish efficiently an appropriate course of action for self and/or others to accomplish a goal
• Management: Ability to manage, review and develop operational and administrative functions efficiently.
  Innovation: Ability to generate ideas and solutions to problems, including new ways of working.
• Information Technology: Experience using Microsoft applications, including Word, Excel, PowerPoint and Outlook.

Behaviours

• Ambitious: Strong desire for success and to personally develop skills and experience.
• Focussed on achieving goals whilst reviewing results and making efforts to continually improve own performance.
• Professional: Exceptional professionalism in both manner and appearance.
• Accountable: Respects opinions and is confident in giving own opinions in a constructive, open and honest manner. Takes responsibility for issues and problems and will work collaboratively in order to find solutions.
• Determined: Resilient, focussed and self-disciplined attitude towards short term and long term projects and objectives.
• Progressive: Critically analyses subjects with skilful judgment to ensure excellence, accepts nothing but the best and persists until the best is achieved.
• Curious: Questions everything, acts upon a foundation of knowledge and makes informed decisions